Are you highly organized, detail-oriented, and experienced in providing executive-level support? Do you enjoy coordinating business visits, managing complex logistics, and creating a seamless experience for senior leaders and international guests?
We are looking for a bilingual Executive Assistant & Visit Coordination professional to support senior executives and oversee the end-to-end coordination of business visits, ensuring smooth operations and a high-quality experience for all stakeholders.
Key Responsibilities:
- Manage executive calendars, meetings, correspondence, and confidential documentation.
- Coordinate domestic and international business travel, including flights, accommodation, transportation, and travel documentation.
- Plan and manage business visits, from agenda preparation and logistics to on-site coordination and post-visit follow-up.
- Organize visitor hospitality, including business meals, transportation, and other approved activities.
- Liaise with internal departments, senior stakeholders, suppliers, travel agencies, hotels, and other service providers.
- Prepare and monitor visit budgets, track expenses, and coordinate invoices and expense reconciliations with Finance and Procurement.
- Resolve scheduling and logistical challenges while ensuring a professional and seamless visitor experience.
- Maintain accurate records and ensure compliance with company policies, budgets, and approval procedures.
Requirements:
- Bachelor's degree in any field.
- At least 2 year of experience as an Executive Assistant supporting C-level executives.
- Excellent written and verbal communication skills in both French and English.
- Strong organizational, planning, and time-management skills.
- Excellent attention to detail, discretion, and the ability to handle confidential information.
- Strong stakeholder management, problem-solving, and communication skills.
- Ability to manage multiple priorities, work independently, and adapt to changing business needs.
- A professional, service-oriented approach and the ability to coordinate with stakeholders from diverse cultural backgrounds.
Why Join Us?
Join a global organization where you can contribute to executive operations, collaborate with diverse stakeholders, and help deliver a professional experience for business leaders and visitors.
Interested in this opportunity? Apply now!
We look forward to hearing from you.
