About Swiss Fiat
Swiss Fiat is redefining the future of finance by uniting multi-currency accounts, IBANs, debit cards, and seamless crypto on/off ramps into one powerful ecosystem. Built with Swiss-grade precision, uncompromising security, and cutting-edge innovation, we empower businesses and individuals to move value freely, anytime, anywhere, across both traditional and digital economies.
Role Overview
You'll be the right hand of our leadership team. You'll keep things moving across operations, administration, recruitment and HR, and step in wherever you're needed. No two days will look the same. If you like being trusted with a lot, staying organised under pressure and making a busy team's life easier, this role is for you.
Your Responsibilities
- Coordinate partner and vendor onboarding from first contact to go-live
- Support client onboarding by collecting documents and following up with the compliance team
- Track open operational tasks across teams and make sure deadlines are met
- Spot what slows the team down and help build simple, repeatable processes to fix it
- Prepare weekly updates on operations, hiring and open items for the leadership team
- Track invoices, renewals, subscriptions and deadlines
- Manage calendars, meetings and priorities for the leadership team
- Handle inboxes, follow up on open items and make sure nothing falls through the cracks
- Prepare documents, presentations, meeting notes and short reports
- Coordinate with partners, banks and service providers on behalf of the company
- Post jobs and manage applicants on LinkedIn and other platforms
- Run onboarding for new team members: contracts, documents, accounts and first-week setup
- Keep employee records and HR documents organised and up to date
- Coordinate with our accountants on payroll inputs, leave and contractor invoices
- Help build simple HR processes and policies as the team grows
- Take on ad hoc projects and urgent requests from across the team
What You Must Bring
- 2+ years as an executive assistant, office manager, operations coordinator, HR or recruitment coordinator, or in a similar role
- Fluent English is a must. Other languages are a strong plus.
- Presentable, well spoken and confident with partners, clients and senior people
- A hustle mindset: you take ownership, move fast and get things done without waiting to be asked
- Very organised, reliable and quick to follow up
- Discreet and trustworthy with confidential information. We're a regulated financial company.
- Comfortable with Microsoft 365 or Google Workspace, LinkedIn and scheduling tools like Calendly
- Experience in fintech, banking or a fast-growing startup is a strong plus
Why Join Swiss Fiat?
- Build real expertise in one of the fastest-growing sectors in finance
- Travel to leading global fintech and finance conferences and meetings
- Work directly with the leadership team and see how a regulated Swiss fintech is built and run
- Hands-on experience across operations, recruitment, HR and finance in one role
- A role that grows with the company, with a real path to Operations Manager or Head of People
- Competitive salary and a remote setup
