JOB OBJECTIVE :
Executive Assistant of the Cybersecurity & Digital Identity Business, providing assistance for documentation, assignments, reporting, legal work and KPI management.
ROLES & RESPONSIBILITIES :
- Provide support to the Director/GM with general administrative tasks.
- Organizing and maintaining diaries and making appointments.
- Arranging travel and accommodation for the GM and team.
- Liaising with internal legal team and other stakeholders to organize and process signature of contracts and other legal documents.
- Keep record of legal documents and templates needed for bids and projects.
- Prepare and submit applications on Saudi Government Portals (MISA, SBC, SENAI, MODON, FASAH, SABER, COC, LCGPA, NCEC, NAJIZ, MOE, CST…) and follow-up with Government Authorities.
- Attending phone calls if needed.
- Management of correspondence and dealing with incoming emails faxes and post.
- Producing documents, reports and presentations.
- Draft, distribute and follow-up minutes of meetings and action plans.
- Work closely with the Senior Management.
- Liaising with different departments (Finance, Legal, HR, Marketing & Sales).
- Coordinating the information flow around the company by relaying different information between countries of the region and the divisions of Thales.
- Liaising with clients, consultants & Business Advisors, partners and government establishments (Embassies, consulates, ministries).
- Coordination of internal and external events, seminars and exhibitions.
- Organization of meetings, conf calls, video conferences.
- Provide support to GMs team (documents, meetings, travel arrangements if needed).
- Provide Support to the Senior Management in the Headquarters – France (visits, conf calls, meetings).
- Support and coordination in some marketing & communication tasks (exhibitions, events, conferences).
- Ensure adherence to corporate policies & procedures, ethical standards and code of conduct whilst keeping up with global standards.
- Other assignments required by the General Manager office.
- Regional travel for training.
WORK EXPERIENCE REQUIREMENTS :
- 2-4 years relevant experience.
- Efficient, organized with multi-tasking capability.
- Excellent communication skills.
- Legal work experience.
- Experience with Saudi Government portals (MISA, SBC, SENAI, MODON, FASAH, SABER, COC, LCGPA, NCEC, NAJIZ, MOE, CST…).
QUALIFICATION & EDUCATIONAL REQUIREMENTS :
- Fluent in Arabic and English. French is a plus.
- Bachelor / Master – Diploma.
- Proficient with Microsoft Office software.
- Knowledge of Power BI, SharePoint…
