Department: Commercial & Contracts Department
Location: Dubai, UAE
Reporting To: Head of Special Item Subcontract
Experience: Minimum 5–7 Years
Job Summary
We are seeking an experienced Equipment & Instrument Procurement Engineer to manage the sourcing and procurement of specialized equipment, instrumentation, process systems, and other Provisional Sum (PS) items. The candidate will be responsible for supplier sourcing, tendering, technical and commercial evaluations, negotiations, and subcontract administration.
Key Responsibilities
- Identify and source qualified suppliers and subcontractors for specialized equipment and instrumentation.
- Collect and review supplier prequalification documents and assess vendor capabilities.
- Prepare and manage Requests for Quotation (RFQs) and Invitations to Tender (ITTs).
- Coordinate technical clarification meetings and follow up on tender submissions.
- Participate in technical and commercial bid evaluations.
- Negotiate prices, scope of work, and contractual terms with suppliers and subcontractors.
- Coordinate with Contract Administrators and site teams to ensure procurement requirements are fulfilled.
- Review subcontract agreements and ensure consistency with negotiated terms and tender documents.
- Follow up on subcontractor mobilisation, site entry, and demobilisation.
- Prepare and issue subcontract commencement notices and Notices to Proceed (NTPs).
- Maintain procurement records, correspondence, notices, and penalty documentation.
- Ensure timely completion of procurement and subcontract administration procedures.
Required Qualifications
- Bachelor's degree in Mechanical Engineering, Instrumentation Engineering, Electrical Engineering, Quantity Surveying, or a related discipline.
- Minimum 5–7 years of relevant experience in equipment procurement, instrumentation procurement, process system sourcing, or subcontract procurement within construction, industrial, or engineering sectors.
Technical Skills & Requirements
- Knowledge of industrial process plant equipment and specialized mechanical systems.
- Experience in sourcing mechanical equipment, instrumentation, and related PS items.
- Understanding of BOQ structures, unit rates, commercial bid evaluation, and subcontract documentation.
- Advanced proficiency in Microsoft Excel.
- Familiarity with Aconex, SAP, Oracle, or other ERP/project collaboration systems.
- Strong negotiation, vendor management, record-keeping, and coordination skills.
Specialized Equipment Exposure
Nitrogen generators, electroplating lines, effluent treatment units, recycling filtration systems, BMU systems, industrial refrigeration, commercial kitchen equipment, and other specialized process equipment.
Skills
- Equipment Procurement & Sourcing
- Instrumentation Procurement
- Industrial Equipment Sourcing
- Process System Procurement
- MEP Procurement
- Subcontractor Management
- Supplier Evaluation & Negotiation
- RFQ & ITT Preparation
- Technical & Commercial Bid Evaluation
- BOQ Analysis & Cost Comparison
- Contract Administration
- Tender Management
- Microsoft Excel (Advanced)
- Aconex / SAP / Oracle
- Vendor Management
- Commercial Negotiation
- Cross-Functional Coordination
