- Conference Executive – Abu Dhabi
- Location: Abu Dhabi, UAE
- Employment Type: Temporary Contract
- Contract Duration: October 2026 – May 2027
- Work Arrangement: On-site
- Language Requirement: Fluent Arabic & English – mandatory
Reporting To: Organizing Committee
We are looking for an experienced Conference Executive to support the planning, coordination, and delivery of a large-scale conference scheduled for May 2027 at ADNEC, Abu Dhabi.
The role will manage day-to-day conference operations across project tracking, registration, abstract and speaker management, programme coordination, marketing communications, vendors, sponsors, and stakeholder engagement.
Key Responsibilities
Conference Project Coordination
- Maintain the conference project plan, timelines, milestones, and deliverables.
- Track progress and provide regular status updates.
- Highlight risks, delays, dependencies, and mitigation actions.
- Ensure all conference workstreams remain aligned with agreed timelines.
Registration Management
- Manage the conference registration platform and workflows.
- Track registrations, payments, confirmations, and reports.
- Respond to attendee registration queries.
- Coordinate on-site registration and badge requirements.
Abstract & Speaker Management
- Manage abstract submission, review, and acceptance processes.
- Coordinate with scientific / programme committees.
- Communicate deadlines and requirements to speakers and presenters.
- Manage speaker schedules and presentation submissions.
Programme Management
- Maintain and update the conference agenda and programme.
- Coordinate keynote speakers, panels, workshops, and sessions.
- Manage programme changes and ensure timely communication.
Marketing & Communications
- Coordinate conference marketing and communication activities.
- Support website, email, and promotional content updates.
- Work with marketing teams and external vendors to promote key milestones.
Vendor, Sponsor & Stakeholder Coordination
- Coordinate with venues, suppliers, exhibitors, sponsors, and technology providers.
- Track partner deliverables and timelines.
- Act as a key point of contact for internal and external stakeholders.
On-Site Event Operations
- Support end-to-end conference operations during the event.
- Coordinate staff, volunteers, speakers, and vendors.
- Resolve operational issues in real time.
Post-Conference
- Support surveys, feedback collection, and post-event communication.
- Compile event metrics, reports, and final documentation.
Requirements
- Bachelor’s degree in Event Management, Project Management, Marketing, or related field preferred.
- 3–5+ years of experience managing conferences or large-scale events.
- Strong experience maintaining event/project timelines and trackers.
- Hands-on exposure to registration and abstract management systems.
- Experience coordinating speakers, programmes, vendors, sponsors, and stakeholders.
- Fluent Arabic and English – mandatory.
- Must be available throughout the contract period and during the conference in May 2027.
LinkedIn Skills
- Conference Management
- Event Management
- Conference Coordination
- Event Operations
- Project Coordination
- Event Planning
- Registration Management
- Abstract Management
- Speaker Management
- Programme Management
- Agenda Management
- Stakeholder Management
- Vendor Management
- Sponsor Management
- Exhibitor Coordination
- Event Marketing
- Event Communications
- On-Site Event Management
- Event Logistics
- Project Tracking
- Risk Management
- Reporting
- Event Registration Systems
- Conference Production
- Arabic
- English
Popular Job Titles
- Conference Executive
- Conference Coordinator
- Conference Manager
- Events Executive
- Event Coordinator
- Events Project Coordinator
- Conference Operations Executive
- Event Operations Executive
- Programme Coordinator – Events
- Conference & Events Executive
