We’re Hiring | CEO Office Manager & Coordinator
Ayla Advanced Facilities Management, a PAB Group For Investment company with a presence in Jordan and Bahrain, is seeking an organized and proactive professional to manage the CEO’s office and coordinate activities across departments.
We are looking for someone with excellent communication skills, sound judgment, and strong follow-through—someone who can translate executive priorities into clear actions and timely results.
Key Responsibilities
• Manage the CEO’s calendar, meetings, appointments, and correspondence.
• Prepare professional letters, emails, reports, presentations, and meeting minutes in Arabic and English.
• Track executive decisions and assigned tasks, follow up with relevant departments, and provide regular updates on progress and outstanding matters.
• Coordinate communication between the CEO’s office, department heads, clients, and external stakeholders.
• Maintain organized and accurate records while ensuring confidentiality.
• Coordinate visits, welcome guests, prepare meeting materials, and follow up on action items.
• Prioritize requests, identify scheduling conflicts and obstacles to task completion, and bring them to the CEO’s attention promptly.
Qualifications & Skills
• Bachelor’s degree in Business Administration or a related field.
• Relevant experience in executive office management, executive assistance, or administrative coordination.
• Strong written and spoken Arabic and English, with excellent professional correspondence skills.
• Proficiency in Microsoft Office, particularly Word, Excel, PowerPoint, and Outlook.
• Excellent organizational, time management, and prioritization skills, with strong attention to detail.
• Professionalism, discretion, and a strong sense of accountability.
• Ability to work independently and follow tasks through to completion.
Additional Requirements
• Must own a car and be able to commute reliably to the office.
• Residence in an area close to the office is preferred.
• Flexibility to occasionally stay beyond regular working hours when required, with prior coordination.
Location & Working Hours
üìç Amman ‚Äì Airport Road, Al-Dhahir
üè¢ Full-time, on-site
üóì Saturday‚ÄìThursday | 8:30AM‚Äì5:00 PM
How to Apply
Please submit your updated CV through LinkedIn. Include your area of residence and confirm that you own a car and can meet the stated location, schedule, and flexibility requirements.
