Job description:
Job Title: Assistant to Procurement Manager
Company: Al Sardar Group
Location: Erbil, Iraq
Overall objective of the job:
The Assistant to Procurement Manager plays a strategic and supervisory role in managing procurement activities related to construction and infrastructure projects. The role supports the Procurement Manager in planning, executing, and overseeing project-based procurement, ensuring compliance, cost-effectiveness, and timely delivery. This position also involves direct coordination with engineering, projects, finance, and legal departments to ensure smooth contract execution and alignment with company objectives.
Tasks and Responsibilities:
Project Procurement Management• Lead and manage procurement activities for all construction and infrastructure projects from planning to completion.
• Collaborate with the Projects and Engineering Departments to prepare technical specifications, Bills of Quantities (BoQs), and tender documentation.
• Oversee the tendering process, including preparing RFQs/RFPs, managing bidding, and ensuring transparent evaluation and selection of suppliers and contractors.
• Ensure project procurement timelines are aligned with project implementation schedules and milestones.
• Review and negotiate high-value projects contracts and framework agreements to secure favorable commercial and legal terms.
• Support the Procurement Manager in preparing procurement plans, forecasts, and project budget monitoring.
• Prepare, review, and coordinate project-related procurement contracts, ensuring that agreed commercial terms, scope of work, deliverables, drawings, timelines, and contractual requirements are properly incorporated.
Supplier and Contractor Management• Develop and maintain strong relationships with key construction material suppliers, service providers, and contractors.
• Monitor contractor performance to ensure compliance with contractual obligations, quality standards, and timelines.
• Lead post-award contract management, including change orders, variation analysis, and performance assessments.
• Coordinate periodic prequalification and evaluation of projects vendors and maintain the updated vendor database.
Compliance and Documentation• Ensure all procurement activities comply with company procurement policy, internal controls, and audit requirements.
• Prepare, review, and validate purchase orders, contracts, and payment documents for completeness and accuracy.
• Maintain organized project procurement records, both electronically and physically, ensuring traceability and audit readiness.
• Assist in updating and improving procurement templates, SOPs, and workflow processes related to project procurement.
Coordination and Reporting• Coordinate closely with Finance, Legal, and Project Departments to resolve procurement-related issues and support timely project delivery.
• Prepare detailed procurement progress reports, risk assessments, and KPI summaries for management review.
• Represent the Procurement Department in technical and commercial meetings with project stakeholders and external partners when delegated.
• Provide guidance and oversight to procurement officers and supervisors handling project-related purchases.
Job Requirements:
• Bachelor’s degree in Engineering (Master’s preferred).
• Minimum 10 years of procurement experience, including at least 5 years in project or construction procurement.
• Strong understanding of construction contracting, tendering procedures, and market dynamics.
• Experience working with ERP or e-procurement systems.
• Excellent negotiation, analytical, and problem-solving skills.
• Strong communication and leadership abilities with a proactive and collaborative approach.
• High attention to detail and ability to manage multiple projects simultaneously.
• Fluency in English and Kurdish or Arabic.
• Willingness to travel within Iraq for site visits and supplier inspections.
