KEY RESPONSIBILITIES
1. Trade Package Sourcing & Onboarding
Execute daily sourcing routines, enquiries, and follow-ups for civil and architectural finishing labour subcontracts (bricklaying, plastering, reinforcement, formwork, concrete placement, tile setting, marble installation, and associated trades).
Administer onboarding documentation, including Non-Disclosure Agreements (NDAs), Powers of Attorney (POAs), and verification of authorized corporate contacts.
Solicit and evaluate Pre-Qualification Documents (PQDs), conduct subcontractor site/yard audits, and screen qualified trade sub-contractors for tender participation.
2. Tendering, ITT Preparation & Inquiry Management
Collaborate with Contract Administrators to compile, structure, and issue formal Invitation to Tender (ITT) packages.
Expedite Requests for Quotation (RFQs) and technical disclosure submissions from prospective bidders to maintain procurement schedules.
Organize pre-bid technical clarification meetings, consolidate bidder queries, issue formal addenda, and archive complete records of the tender clarification process.
3. Bid Evaluation & Strategic Negotiation
Participate in technical and commercial bid evaluations, price leveling, unit rate analyses, and total cost evaluations across trade packages.
Communicate evaluation outcomes to short-listed bidders, lead post-bid clarification meetings, and conduct direct negotiations on unit rates, output productivity standards, payment terms, retentions, and scope splits.
Prepare weekly sourcing plans, procurement tracking registers, and executive progress reports to support project management decision-making.
4. Contract Conformance & Operational Alignment
Monitor draft subcontract preparation and review proposed contract documents, ensuring total consistency between tender submissions, negotiated terms, scope boundaries, pricing, and final award documentation.
Coordinate with internal project teams, site engineers, HSE, Quality, and Finance departments to ensure subcontractor compliance and onboarding requirements meet project timelines.
Maintain organized document repositories, tracking sheets, and audit trails across all active trade subcontracts.
5. Subcontract Award & Internal Coordination
Prepare detailed commercial recommendation notes and comparative summaries for executive approval.
Draft Letters of Award (LOAs), Letters of Intent (LOIs), Subcontract Agreement (SCA), Notice to Proceed (NTP), Work Order (WO) and initial subcontract documentation incorporating agreed commercial terms and scope splits.
Serve as the central daily liaison between Sourcing, Civil/Site Engineering, Technical Team, Contracts, and Finance to ensure smooth handover from procurement to site execution.
Skills
DESIRED SKILLS
1. Academic Qualifications
Bachelor’s degree in Civil, Archtectural Engineering, Quantity Surveying, Construction Management, or a related discipline.
2. Additional Certification / Skill Desirable
Technical Knowledge & Skills: FCCM Certified
Solid understanding of unit rate structures, labour productivity metrics, trade scope splits, and bill of quantities (BOQ) formats.
Practical knowledge of UAE Labour Law, site safety regulations, and standard subcontract conditions. Strong expertise in commercial bid leveling and contract gap analysis.
Software Proficiency:
Advanced command of MS Excel (dynamic tracking sheets, comparative models, XLOOKUP) and ERP/Document Control platforms (e.g., SAP, Oracle, Aconex).
Competencies:
Negotiation tactics, systematic document management, cross-functional communication, and multi-package tracking capabilities.
3. Work Experience Required
Minimum 5–8+ years of experience in subcontracts sourcing, procurement, or commercial administration within the UAE/GCC construction industry.
Specialized expertise in procuring civil and architectural trade labour subcontracts (structural concrete/formwork, rebar, masonry, plaster, high-end tiling, and marble works).
