Hiring: Real Estate Admin Executive – Dubai
Experience: Minimum 5 years in Dubai real estate administration
Location: Dubai, UAE
Department: Sales Operations & Administration
Key Responsibilities1. Property Listings & Portal Management
- Manage property listings on Property Finder, Bayut, and Dubizzle.
- Upload, update, and remove listings with accurate property details, images, and prices.
- Coordinate with agents to collect property information and required documentation.
- Ensure listing compliance with RERA regulations and company policies.
- Manage Trakheesi permits and listing approvals.
2. Lead Management – Core Responsibility
- Call and qualify all incoming leads from property portals.
- Identify buyer requirements, including budget, location, property type, and purchase timeline.
- Categorize leads as hot, warm, or cold in the CRM.
- Assign leads to the relevant agents promptly.
- Monitor agent response times and follow up on lead progress.
- Ensure every lead is recorded, tracked, and followed up without being missed.
- Prepare daily and weekly lead performance reports and monitor conversion rates.
3. Real Estate Documentation
- Prepare and coordinate Form A, Form B, Form F, and related transaction documents.
- Maintain accurate records of listings, agreements, and transactions.
- Assist with onboarding new brokers, including documentation, system access, and portal setup.
4. Agent & Marketing Coordination
- Coordinate with agents to obtain updated listings and property information.
- Work with the marketing team on listing promotions and campaigns.
- Maintain and update the property database and CRM system.
- Support agents in lead follow-ups and sales operations.
Requirements
- * Bachelor's degree or relevant professional qualification.
- Minimum 5 years of real estate administration experience, preferably in Dubai.
- Hands-on experience with Property Finder, Bayut, and Dubizzle.
- Strong knowledge of RERA forms, Trakheesi permits, and Dubai real estate processes.
- Experience with CRM systems and Microsoft Office.
- Excellent communication, organizational, and multitasking skills.
- Ability to manage high volumes of listings and incoming leads efficiently.
Key Performance Expectations (KPIs)
- * 100% of incoming leads recorded and assigned promptly.
- Timely lead qualification and follow-up monitoring.
- Accurate and compliant property listings.
- Daily and weekly lead management reports submitted on time.
- Regular monitoring of agent response times and lead conversion.
- Zero avoidable listing errors or missed leads.
Who We Are Looking ForWe need a proactive, detail-oriented, and accountable professional who can manage both real estate administration and lead operations efficiently. The ideal candidate will take ownership of portal listings, lead distribution, agent follow-ups, and reporting to support the company's sales performance.
Interested candidates: Please send your CV highlighting your Dubai real estate administration experience and portal management expertise.
THRONE PROPERTIES | Dubai, UAE
