Job Summary
The Administration Officer is responsible for managing front office operations and providing administrative support to ensure the efficient day-to-day running of the office. The role serves as the first point of contact for visitors while coordinating administrative activities, purchase requisitions, office supplies, facilities, and vendor-related tasks.
Key Responsibilities
- Manage the reception area and welcome visitors in a professional manner
- Answer and direct incoming phone calls and manage incoming/outgoing correspondence
- Coordinate meeting room bookings and visitor access
- Create and follow up on Purchase Requisitions (PRs) for office supplies and administrative requirements
- Coordinate with Procurement, Finance, and vendors to ensure timely delivery of goods and services
- Manage office supplies, pantry stock, and administrative inventory
- Coordinate office maintenance, facilities, and service requests
- Maintain accurate administrative records and documentation
- Assist in organizing meetings, events, and other administrative activities
Qualifications & Requirements
- Bachelor’s degree in business administration or a related field
- Minimum 3 years of experience in administration, office management, or reception
- Experience creating and following up on Purchase Requisitions (PRs)
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
- Experience using ERP systems (SAP, Oracle, or similar) is an advantage
- Strong organizational, communication, and multitasking skills
- Professional attitude with excellent customer service skills
- Excellent command of written and spoken English
