Wosool is looking for an organized and detail-oriented Administration Officer to join our team.
Key Responsibilities:
Prepare and follow up on Purchase Orders (POs) and Quotations.
Manage and navigate client and supplier portals, including updating and tracking requests.
Handle professional email correspondence and daily administrative communication.
Communicate with clients and follow up on their requirements and requests.
Handle and follow up on Aramco-related requests, portals, documentation, and administrative requirements.
Coordinate and manage B2B and giveaway orders, including follow-up with clients and suppliers.
Prepare periodic administrative reports and maintain accurate records.
Prepare Minutes of Meeting (MOM) and follow up on agreed action items.
Schedule and coordinate meetings, appointments, and internal/external communications.
Prepare official letters, documents, presentations, and business correspondence.
Organize, maintain, and archive administrative files, contracts, and documents.
Provide general secretarial and administrative support to management.
Manage calendars, meeting arrangements, and office-related administrative tasks.
Handle incoming calls, emails, and inquiries and direct them to the appropriate team members.
Maintain confidentiality of company, client, and business information.
Requirements:
5–10 years of relevant experience in Administration, Office Management, or Secretarial roles.
Proficiency in Microsoft Office, email communication, and online portals.
Familiarity with POs, quotations, and B2B processes.
Strong organizational, follow-up, and time-management skills.
Excellent communication skills in Arabic and English.
Professional communication skills
Ability to multitask and work efficiently under pressure.
Previous experience dealing with Aramco or large corporate clients is highly preferred.
