EELAF is looking for an organized, proactive Administrative & Facilities Specialist to support daily administrative operations and maintain professional workplace standards across the company’s offices, factories, showrooms, and other locations.
The role combines reception and administrative coordination with facilities follow-up, workplace inspections, and coordination of housekeeping and office support staff.
Key Responsibilities
- * Manage reception, welcome visitors, handle incoming calls and correspondence, and respond to general administrative inquiries.
- Coordinate meetings, appointments, and visitor schedules.
- Maintain organized administrative records, documents, and files.
- Coordinate with departments to support smooth day-to-day operations.
- Monitor the attendance, performance, and daily duties of office boys and other support staff.
- Conduct regular visits to company locations to inspect cleanliness, organization, housekeeping, facilities, and overall workplace presentation.
- Record issues identified during inspections and follow up with responsible employees or service providers until corrective action is completed.
- Monitor office and pantry supplies, including stationery, drinks, and cleaning materials, and coordinate timely replenishment in line with company procedures.
- Report and follow up on maintenance requirements involving electrical systems, plumbing, air conditioning, furniture, lighting, and other facilities.
- Coordinate with housekeeping, maintenance, security, and other service providers as required.
- Prepare periodic reports on inspections, housekeeping standards, maintenance issues, and pending actions.
- Support HR & Administration with company events and other administrative requirements.
- Perform other duties assigned by management.
Requirements Bachelor’s degree in Business Administration, Management, or a related field.
* 6–8 years of relevant experience in administration, reception, office management, or facilities coordination.
* Good command of Microsoft Office, particularly Word and Excel.
* Strong organization, coordination, communication, and follow-up skills.
* Professional appearance and communication style.
* High attention to cleanliness, organization, and workplace standards.
* Experience coordinating support staff, departments, and service providers.
* Ability to manage multiple priorities and conduct regular visits across different company locations.
* Male candidates are preferred.*
