A company specializing in Residential Real Estate Marketing is seeking a qualified and detail-oriented Administrative Assistant to join its team and support the company's administrative, financial, and coordination activities.
Key Responsibilities:
- Handle and oversee day-to-day administrative operations to ensure smooth and efficient workflow.
- Prepare, submit, and follow up on Purchase Requests (PRs) and Purchase Orders (POs).
- Maintain and manage supplier records, invoices, budgets, and expense documentation.
- Coordinate effectively with internal departments, external parties, and affiliated group companies.
- Organize schedules, appointments, and regular meetings, prepare meeting minutes, and follow up on action items.
- Maintain and manage the company's contractual documentation and filing system, including partnership agreements, contracts, and other official documents.
- Prepare and maintain administrative and basic financial reports, with the ability to review and understand financial data.
- Handle official correspondence and ensure proper document control, filing, and archiving.
Qualifications & Requirements:
- 3–5 years of relevant experience in administrative support, office administration, or a similar role.
- Advanced proficiency in Microsoft Office applications, particularly Excel, Word, and PowerPoint.
- Hands-on experience in purchase requests, purchase orders, supplier management, and budget tracking.
- Strong administrative coordination and organizational skills, including meeting and schedule management.
- Experience in document control, contract administration, and records management.
- Basic financial knowledge and the ability to read and understand financial reports.
- Fluent in English (written and spoken).
- Diploma or Bachelor's degree in any discipline.
- Excellent organizational, communication, and multitasking skills, with strong attention to detail.
- Must be available to join immediately.
