Administrative Affairs & Procurement Supervisor - Bank of Baghdad
Location: Baghdad, Iraq
Department: Administrative Affairs
Employment Type: Full-Time
Workplace Type: On-site
Job Summary
Bank of Baghdad is seeking a qualified and detail-oriented Administrative Affairs & Procurement Supervisor to oversee procurement activities, administrative operations, vendor management, and support services.
The successful candidate will be responsible for ensuring efficient procurement processes, cost-effective purchasing, timely delivery of goods and services, and effective administrative operations in compliance with the Bank's policies, procedures, and approved budgets.
Key Responsibilities
Procurement Management
- Manage and follow up on procurement requests received from various departments.
- Identify suitable suppliers, obtain quotations, and evaluate offers based on pricing, quality, specifications, and delivery terms.
- Negotiate with suppliers to secure competitive prices and favorable commercial terms.
- Prepare purchase requests and purchase orders and follow up on the required approvals.
- Monitor procurement activities to ensure timely delivery of goods and services.
- Coordinate with relevant departments regarding deliveries, invoices, and supporting documentation.
- Evaluate supplier performance and maintain updated supplier records.
- Identify cost-saving opportunities while maintaining quality standards.
- Monitor procurement expenditures and ensure compliance with approved budgets.
- Prepare periodic procurement reports covering purchasing activities, suppliers, and costs.
Administrative Affairs
- Supervise and coordinate daily administrative operations and support services.
- Manage office supplies, stationery, and operational requirements.
- Monitor administrative service contracts and ensure compliance with agreed terms.
- Coordinate office arrangements, meeting rooms, and workplace facilities.
- Follow up on transportation and administrative vehicle services when applicable.
- Coordinate administrative arrangements for internal meetings and events.
- Maintain accurate administrative records, correspondence, and documentation.
- Support other departments in meeting their administrative and operational requirements.
- Ensure administrative activities are conducted efficiently and in accordance with the Bank's policies.
Qualifications & Requirements
- Bachelor's degree in Business Administration, Management, Economics, or a related field.
- 3–5 years of relevant experience in administrative affairs, procurement, or administrative services.
- Good knowledge of procurement processes, supplier management, and administrative operations.
- Experience in preparing administrative, procurement, and expenditure reports.
- Ability to monitor contracts, agreements, and renewal schedules.
- Proficiency in Microsoft Office applications, particularly Excel and Word.
- Strong organizational, communication, negotiation, and coordination skills.
- Ability to manage multiple tasks, prioritize responsibilities, and meet deadlines.
Working Days & Hours
- Working Days: Sunday to Thursday.
- Sunday – Wednesday: 8:00 AM – 3:30 PM.
- Thursday: 8:00 AM – 2:30 PM.
- Weekly Days Off: Friday and Saturday.
- Official Holidays: All officially declared Iraqi government public holidays are observed, subject to applicable banking regulations and the Bank's policies.
How to Apply
Interested candidates who meet the above requirements are encouraged to submit their applications directly through LinkedIn.
Join Bank of Baghdad and become part of a team committed to operational excellence, efficiency, and continuous improvement.
