Your JobThe Administration Supervisor is responsible for overseeing daily administrative operations, ensuring efficient office management, and supervising administrative staff. The role focuses on maintaining smooth business operations, implementing administrative procedures, managing facilities and services, and supporting organizational objectives through effective coordination and resource management.

What You Will DoAdministrative Operations

* Supervise and coordinate daily administrative activities and office operations.
Ensure compliance with company policies, procedures, and administrative standards.
Develop, implement, and improve administrative processes to enhance efficiency.
Maintain accurate administrative records, files, and documentation.

Facilities and Asset Management

* Oversee office facilities, maintenance, and workplace services.
Monitor office equipment, furniture, and company assets.
Coordinate with vendors, service providers, and contractors.
Ensure a safe, clean, and organized work environment.

Budget and Cost Control

* Monitor administrative expenses and budgets.
Review invoices and support procurement activities.
Identify opportunities for cost reduction and process optimization.

Coordination and Support

* Support management with administrative reporting and documentation.
Coordinate meetings, events, travel arrangements, and company logistics.
Collaborate with other departments to ensure effective service delivery.
Handle escalated administrative issues and provide timely resolutions.

Compliance and Governance

* Ensure compliance with local regulations and company requirements.
Maintain confidentiality of company information and records.
Support audits and internal reviews related to administrative activities.

Who You Are (Basic Qualifications)

* Bachelor’s degree in Business Administration, Management, or a related discipline.
5–10 years of administrative experience, including a minimum of 3 years in a supervisory or leadership role, preferably within a manufacturing environment.
Strong knowledge of office management practices, administrative processes, and business support functions.
Proficient in Microsoft Office applications, including Excel, Word, PowerPoint, and Outlook.
Strong command of the English language, both written and verbal.
Excellent organizational, communication, and stakeholder management skills.
Ability to manage multiple priorities, solve problems effectively, and maintain a high level of confidentiality.

At Koch companies, we are entrepreneurs. This means we openly challenge the status quo, find new ways to create value and get rewarded for our individual contributions. Any compensation range provided for a role is an estimate determined by available market data. The actual amount may be higher or lower than the range provided considering each candidate's knowledge, skills, abilities, and geographic location. If you have questions, please speak to your recruiter about the flexibility and detail of our compensation philosophy.Who We AreAs a Koch company, Guardian Glass is one of the world’s largest manufacturers of float, value-added and fabricated glass products and solutions. We produce high-performance glass for architectural, residential, interior, transportation and technical glass applications. You’ll find our glass in homes offices and cars and in some of the world’s most iconic projects.

At Koch, employees are empowered to do what they do best to make life better. Learn how our business philosophy helps employees unleash their potential while creating value for themselves and the company.

Additionally, everyone has individual work and personal needs. We seek to enable the best work environment that helps you and the business work together to produce superior results.

What You Will DoAdministrative Operations

* Supervise and coordinate daily administrative activities and office operations.
Ensure compliance with company policies, procedures, and administrative standards.
Develop, implement, and improve administrative processes to enhance efficiency.
Maintain accurate administrative records, files, and documentation.

Facilities and Asset Management

* Oversee office facilities, maintenance, and workplace services.
Monitor office equipment, furniture, and company assets.
Coordinate with vendors, service providers, and contractors.
Ensure a safe, clean, and organized work environment.

Budget and Cost Control

* Monitor administrative expenses and budgets.
Review invoices and support procurement activities.
Identify opportunities for cost reduction and process optimization.

Coordination and Support

* Support management with administrative reporting and documentation.
Coordinate meetings, events, travel arrangements, and company logistics.
Collaborate with other departments to ensure effective service delivery.
Handle escalated administrative issues and provide timely resolutions.

Compliance and Governance

* Ensure compliance with local regulations and company requirements.
Maintain confidentiality of company information and records.
Support audits and internal reviews related to administrative activities.

Who You Are (Basic Qualifications)

* Bachelor’s degree in Business Administration, Management, or a related discipline.
5–10 years of administrative experience, including a minimum of 3 years in a supervisory or leadership role, preferably within a manufacturing environment.
Strong knowledge of office management practices, administrative processes, and business support functions.
Proficient in Microsoft Office applications, including Excel, Word, PowerPoint, and Outlook.
Strong command of the English language, both written and verbal.
Excellent organizational, communication, and stakeholder management skills.
Ability to manage multiple priorities, solve problems effectively, and maintain a high level of confidentiality.

Additionally, everyone has individual work and personal needs. We seek to enable the best work environment that helps you and the business work together to produce superior results.

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