Assists in the HR administrative management of the staff and implements the recruitment process in accordance with current legislation and the Company’s practices

Duties and Responsibilities:

Draft administrative documents (employment certificates, workcontracts and amendments, internship contract etc…)
Write request for explanation letter as per disciplinary procedure
Responsible for staff accommodation and booking and contracts.
flights for employees booking as per their roster
Submit the ticket to our contractor if the book is available, and if other suitable options have not been checked for him.
Responsible for making sure that the housekeepers are doing their job well.
Responsible for drivers planning
Monitoring and renewal of all fixed term contracts
Declare and terminate employees to national social security CNPS
Monitor and update all HR dashboards related to absenteeism, work incident, etc…
Ensure the completeness of personal files
Physically and digitally archive personnel files
Manage paid leaves, absences, maternity leaves in accordance with current policies and maintain up-to-date monitore tables
Work with relevant employees and organisations to ensure necessary entry visa’s and work permits are obtained within the required time frame
Maintain contract and Work Permit Register
Draft recruitment notices in accordance with recruitment requests and publish positions
Receive applications and ensure of preselection of candidates in relation with supervisor
Manage all Cvs and resume receiving from spontaneous candidates
Organize hiring interview in relation with HR Manager
Draft and send offers to selected candidates
Organize medical checking for selected candidates before hiring
Ensure the logistical organization of meetings and missions (book a place, invite participants)
Ensure compliance with all company policies, standards, procedures and rules
Other duties as required
Knowledge & Skills Required:
Ability to interact with diverse cultures
Good written and verbal communication skill
Outstanding organisational skill
Problem solving and analytical skill
Integrity/ Ethical and high degree of confidentiality
Strong team player
Ability to prioritise own workload, work independently and meet deadlines

Experience Required:

Must have at least 2-3 years of experience in a similar role
Experience in the mining industry would be an advantage
Previous experience with HR system preferred
Intermediate to advanced Excel & Word

Education

Bachelor’s Degree

Interested candidates can apply by sending their CV at ([email protected])

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Compare your skills with the requirements for Admin & HR specialist and see what you need to learn

About the company

Capital Limited

Mining

Position: Administrative & HR Specialist

Reporting to: Hr Supervisor

location: Jeddah

Primary Responsibility:

Assists in the HR administrative management of the staff and implements the recruitment process in accordance with current legislation and the Company’s practices

Duties and Responsibilities:

Draft administrative documents (employment certificates, workcontracts and amendments, internship contract etc…)
Write request for explanation letter as per disciplinary procedure
Responsible for staff accommodation and booking and contracts.
flights for employees booking as per their roster
Submit the ticket to our contractor if the book is available, and if other suitable options have not been checked for him.
Responsible for making sure that the housekeepers are doing their job well.
Responsible for drivers planning
Monitoring and renewal of all fixed term contracts
Declare and terminate employees to national social security CNPS
Monitor and update all HR dashboards related to absenteeism, work incident, etc…
Ensure the completeness of personal files
Physically and digitally archive personnel files
Manage paid leaves, absences, maternity leaves in accordance with current policies and maintain up-to-date monitore tables
Work with relevant employees and organisations to ensure necessary entry visa’s and work permits are obtained within the required time frame
Maintain contract and Work Permit Register
Draft recruitment notices in accordance with recruitment requests and publish positions
Receive applications and ensure of preselection of candidates in relation with supervisor
Manage all Cvs and resume receiving from spontaneous candidates
Organize hiring interview in relation with HR Manager
Draft and send offers to selected candidates
Organize medical checking for selected candidates before hiring
Ensure the logistical organization of meetings and missions (book a place, invite participants)
Ensure compliance with all company policies, standards, procedures and rules
Other duties as required
Knowledge & Skills Required:
Ability to interact with diverse cultures
Good written and verbal communication skill
Outstanding organisational skill
Problem solving and analytical skill
Integrity/ Ethical and high degree of confidentiality
Strong team player
Ability to prioritise own workload, work independently and meet deadlines

Experience Required:

Must have at least 2-3 years of experience in a similar role
Experience in the mining industry would be an advantage
Previous experience with HR system preferred
Intermediate to advanced Excel & Word

Education

Bachelor’s Degree

Interested candidates can apply by sending their CV at ([email protected])

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