Position Overview
We are looking for a detail-oriented and experienced Payroll Specialist with a minimum of 5 years of payroll experience, preferably within multi-entity organizations, retail, F&B, or other fast-paced environments.
The ideal candidate will be responsible for managing the end-to-end payroll process across multiple entities, ensuring payroll is accurate, timely, compliant, and error-free. The role requires strong Excel and HRMS expertise, as well as the ability to independently prepare payroll manually when required.
Key Responsibilities
- Manage the end-to-end monthly payroll process across multiple entities and business units.
- Collect, verify, and consolidate payroll inputs including attendance, overtime, leave, deductions, allowances, incentives, commissions, and other adjustments.
- Coordinate closely with HR Coordinators across different entities, stores, restaurants, and departments to ensure accurate and timely payroll inputs.
- Review attendance and employee data thoroughly and identify discrepancies before payroll processing.
- Process payroll through various HRMS/payroll systems and ensure accurate data entry and reconciliation.
- Be capable of manually preparing payroll using Excel when required, including detailed calculations and reconciliations.
- Maintain and develop Excel-based payroll reports, trackers, reconciliations, and payroll working files.
- Conduct thorough payroll checks and validations before final submission to ensure zero or minimal errors.
- Reconcile payroll against employee master data and previous payroll periods, investigating and resolving discrepancies.
- Maintain accurate payroll records and ensure all supporting documentation is properly maintained.
- Coordinate with HR and Finance teams on payroll-related queries, adjustments, and reconciliations.
- Handle employee payroll queries professionally and ensure timely resolution.
- Maintain strict confidentiality of employee salary and personal information.
- Support payroll-related reporting, audits, and other HR/Finance requirements as needed.
- Continuously review payroll processes and identify opportunities to improve accuracy, efficiency, and controls.
Requirements
- Minimum 5 years of relevant payroll experience.
- Experience working in a multi-entity organization is essential.
- Experience within retail, F&B, hospitality, or similarly high-volume environments is highly preferred.
- Strong experience with HRMS/payroll systems; exposure to multiple HRMS platforms is preferred.
- Advanced Excel skills, including formulas, lookups, pivot tables, data validation, and reconciliation.
- Strong understanding of payroll calculations and the ability to prepare payroll manually in Excel when required.
- Excellent attention to detail with a strong focus on accuracy and error prevention.
- Strong analytical and reconciliation skills.
- Ability to work with large volumes of employee data and meet strict payroll deadlines.
- Strong coordination skills, particularly when working with multiple HR Coordinators and business units.
- Ability to handle confidential information with a high level of discretion.
- Good communication and organizational skills.
Key Competencies
- High attention to detail
- Payroll accuracy and control
- Advanced Excel proficiency
- Analytical and reconciliation skills
- HRMS expertise
- Multi-entity payroll management
- Strong coordination and follow-up
- Confidentiality and integrity
- Time management and deadline orientation
- Problem-solving skills
