NOTICE OF VACANT POSITIONACCOUNTS PAYABLE CLERK - CORPORATE – FAYETTEVILLE, NCClosing Date: Opened Until Filled
Employment Type: Full-time/Non-exempt/Hourly
Starting Annual Rate: $36,000 - $42,000
Amount of Travel Required: 10%
Schedule: Monday – Friday 8 am – 5 pm, some nights and weekends
Overview Of General Responsibilities And DutiesCompiles and maintains accounts payable records by performing the following duties.
Essential Functions
- * Receives,reviews and enter all invoices, vouchers and/or requests for payment. Reviews for thoroughness, accuracy, and processes for appropriate signatures.
- Receive, review and enter incoming vendor invoices and bills bills from physical mail or email into the company's enterprise resource planning (ERP) and/or accounting software
- Code specified invoices to the proper general ledger account in the ERP System..
- Match vendor invoices against purchase orders (POs) and receiving receipts to confirm that quantities, prices and items match before approval.
- Prepares accounts payable checks and disbursement vouchers for payment of accounts.
- Prepares and submits ACH/EFT payments to a banking institution.
- Processes all VOID checks/ACH/EFT payments.
- Prepares and verifies for accuracy annual vendor 1099 tax forms.
- Investigates and resolve billing errors, missing purchased orders, or price mismatches by communicating with the vendors and internal departments.
- Reconcile vendor statements, run aging reports and assist the finance team with month and year end close.
- Assist and/or process the bi-weekly payroll.
- Assist and/or process the yearly W-2.
- Verifies daily deposits.
- Responds to vendor inquiries regarding payments statuses, invoice updates or account balance.
- Prints all accounts payable reports and maintains all accounts payable files.
- Performs all duties in accordance with agency policies, generally accepted accounting principles, and applicable laws and regulations.
- Performed all other duties as assigned.
QualificationsEducation: Associate's Degree (two-year college or technical school) in the area of Business or Accounting. A Bachelor’s Degree in Accounting or Business with two years’ work experience would be preferred.
Experience: One to two years of related experience.
An equivalent combination of education and experience may be considered.
Computer Skills
- * To perform this job successfully, an individual should have knowledge of accounting software, spreadsheet,s and word processing software.
- Employee must be sufficiently computer literate to learn agency software within 60 days of employment.
Certificates & LicensesNo certifications or licenses are required for this position.
Other Requirements
- * Proficient in working with accounting and ERP platforms such as MIP, Microsoft, and others.
- Strong attention to detail, basic mathematics, organizational skills, problem-solving abilities and professional communication.
- Skilled in creating spreadsheets and is able to operate a 10-key calculator.
STANDARDS OF CONDUCT
- * Employee must recognize and be sensitive to the cultural, ethnic, and social diversity among the population served and the community at large.
- Employee must maintain strict confidentiality and convey the necessity to co-workers.
- Tactfulness and courtesy are essential when representing the agency with the general public.
- Employee must be committed to continuous quality and performance improvement.
How To ApplyApplicants must apply online at www.actionpathways.ngo
