30+ days ago
Full TimeJunior
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Badri and Salim El Meouchi LLP (BSM), is seeking a competent, highly organized, and efficient individual to join our team as a Secretary / Administrative Assistant in Doha, Qatar.
The ideal candidate will be responsible for providing comprehensive administrative support and ensuring the smooth day-to-day operation of the office.
Role Description
Key responsibilities include:
Administrative & Office Support
· Provide comprehensive administrative support to the legal and administrative teams.
· Prepare, format, print, scan, photocopy, and file documents.
· Maintain efficient office systems, records, and workflows.
Staff Records & Compliance
· Maintain staff records, including residence permits, passports, exit permits, health cards, and other official documentation.
· Monitor document expiry dates and notify staff well in advance of renewals.
· Manage and maintain KYC documentation required by the Qatar Financial Centre (QFC).
Client & External Relations
· Receive and greet clients and visitors and direct them to the appropriate person or destination.
· Answer, screen, and route telephone calls and accurately relay messages.
· Liaise professionally with colleagues, clients, government authorities, banks, service providers, and other external contacts.
Correspondence, Deliveries & Government Liaison
· Manage incoming and outgoing correspondence and post.
· Deliver and collect important documents from clients, government offices, banks, and other external parties.
Financial & Procurement Administration
· Manage petty cash, including purchases, invoices, receipts, payment records, and coordination with the accounting team.
· Monitor office supplies and equipment, obtain quotations, place orders, and coordinate deliveries.
· Maintain stationery and office equipment and arrange repairs and preventive maintenance when required.
Calendar & Travel Coordination
· Manage lawyers’ calendars, diaries, meetings, and appointments.
· Coordinate business travel arrangements, including flights and accommodation, when required.
Qualifications
· Vocational Diploma or equivalent.
· 3–5 years of relevant experience in a similar role.
· Excellent written and verbal English; Arabic is a plus.
· Proficiency in Microsoft Office.
· Strong organizational and time-management skills.
· Ability to multitask and prioritize.
· Strong client service and communication skills.
· Professionalism, attention to detail, and discretion.
If you meet the above requirements and are interested in joining our team, we invite you to apply by submitting your CV.