Job Summary
The Sales & Marketing Coordinator (i) provides day-to-day coordination and administrative support to the Sales and Marketing functions, ensuring smooth coordination of client requirements, sales proposals, advertising campaigns, marketing activities, documentation and reporting; (2) acts as an important link between the Sales & Marketing team, clients, advertising agencies, Operations, and other internal departments to ensure that commercial activities are accurately coordinated and delivered within agreed timelines.
Key Responsibilities
Sales Coordination
- Provide day-to-day administrative and coordination support to the Sales team.
- Assist the Sales team in monitoring sales pipelines and opportunities.
- Assist the Sales team in preparing for client meetings and presentations.
- Maintain accurate and up-to-date sales records, client databases (including but not limited to CR, Trading license, computer ID, Tax, and other relevant clients’ data)
- Prepare quotations, proposals, presentations, client briefs, and other sales-related documents.
- Coordinate with clients and advertising agencies and Sales Team to obtain campaign requirements, artwork, specifications, schedules, and other relevant information.
- Coordinate closely with Operations regarding campaign availability, scheduling, installation, maintenance, and removal.
- Assist in coordinating campaign implementation, including artwork submission, documents required for municipality licensing, installation, display schedules, campaign changes, and removals.
- Monitor campaign status and escalate delays, discrepancies, or client concerns to the appropriate department.
- Coordinate with other departments to obtain information required for client proposals, presentations, and reports.
- Organize delivery, collection and follow up quotations, proposals, bookings, contracts, Booking Orders, and outstanding client campaign requirements.
- Monitor pending contracts on weekly basis and provide the report for such
- Organize campaign posting samples/proof, if required, and send the same to clients
- Respond to routine client and agency inquiries and ensure timely follow-up.
Marketing Coordination
- Provide daily support to the Marketing team.
- Assist in executing marketing activities, campaigns, events, and client engagement initiatives.
- Prepare and update the company’s content and materials including sales presentations (international JCD clients), sector presentations, media offers/kits, special offers, innovate quotes, and other documents required by the Marketing Team
- Assist with the company’s social media and digital marketing activities (website, intranet etc.)
- Support the preparation of client success stories, campaign highlights, and marketing case studies
- Compile, follow-up and review customer satisfaction surveys
- Search and compile market intelligence, competitor information, industry developments, general statistics and OOH advertising market and trends at local, regional and international levels.
- Prepare market/competitors reviews and sales leads.
- Assist in maintaining marketing databases and records including an up-to-date files and photos library
- Help organize and implement PR activities (press reviews etc.)
- Gather and transmit information about sustainability topics to other departments and the headquarters
- Answer requests for the marketing department and prepare other reports and materials as required
- Liaise with the regional teams and headquarters when needed
General
- Maintain confidentiality of company, client, commercial, and financial information
- Maintain client confidence and protect advertising operations by keeping information confidential
- Maintain organized electronic and physical records relating to Sales and Marketing.
- Assist with meeting arrangements, minutes, presentations, and follow-up actions.
- Support the Sales & Marketing team with administrative requirements and ad-hoc projects.
- Comply with company policies, procedures, and applicable Qatar laws and regulations.
- Carry out other reasonable duties assigned by management consistent with the nature and level of the position.
Minimum Job Requirements
- Bachelor’s degree in Business, Marketing, Communications, Advertising, or related discipline and/or relevant experience in related field
- 2–4 years of relevant experience in sales coordination, marketing coordination, advertising, media, account servicing, or a similar role
- Previous experience in the advertising/media industry or OOH industry is a plus
- Knowledge of the Qatar advertising/media market is an advantage
- Strong knowledge of Microsoft Office, particularly Excel, Word, and PowerPoint
- Fluent in both English and Arabic (written and spoken)
- Strong communication and follow-up
- Highly organized and proactive
- Strong attention to details
