Connexa Recruitment are working in partnership with an award-winning International Architectural Design practice who are looking for an Proposal Assistant in there Dubai office.
Job Overview
We are seeking a highly organised and proactive Proposal Assistant to join a leading Design & Engineering consultancy. The successful candidate will support the preparation, coordination and submission of high-quality proposals, tenders and prequalification documents, helping the business secure new projects and strengthen client relationships.
Working closely with the Business Development, Marketing and Technical teams, you will play an important role in ensuring all submissions are professionally presented, accurate and delivered within deadlines.
Key Responsibilities
- Assist in preparing and coordinating proposals, tenders, RFQs, RFPs and prequalification submissions.
- Gather technical information, project credentials, CVs and company profiles from internal teams.
- Coordinate with architects, engineers, project managers and business development teams to obtain relevant submission content.
- Prepare and format proposal documents, presentations and supporting materials.
- Maintain and update company project references, staff CVs, case studies and marketing collateral.
- Ensure all submissions comply with client requirements, instructions and deadlines.
- Proofread documents to ensure accuracy, consistency and professional presentation.
- Maintain an organised library of proposal templates, documents and project information.
- Support the Business Development team with general administrative and coordination tasks.
- Assist with tracking tender opportunities, submission deadlines and proposal progress.
Requirements & Qualifications
- Bachelor's degree or relevant qualification in Business Administration, Marketing, Communications or a related discipline preferred.
- 2–5 years' experience in proposal coordination, bid administration or document preparation, ideally within an Architecture, Engineering or Construction consultancy.
- Understanding of the AEC (Architecture, Engineering & Construction) industry would be advantageous.
- Excellent written and verbal communication skills.
- Strong Microsoft Office skills, particularly Word, PowerPoint and Excel.
- Experience with Adobe InDesign, Illustrator or other document design software would be an advantage.
- Exceptional attention to detail and document formatting skills.
- Strong organisational, time-management and multitasking abilities.
- Ability to work under pressure and manage multiple submissions simultaneously.
- A proactive team player with a professional approach and a willingness to learn.
The Ideal Candidate
The ideal candidate will be detail-oriented, commercially aware and comfortable working in a fast-paced consultancy environment. You will have a genuine interest in the Design & Engineering industry and enjoy bringing together technical information to create compelling, well-presented proposals that help win new business.
