As a Personnel Lead “Social Insurance & Governmental Relations”, you will play a pivotal role in overseeing our personnel and social insurance operations, ensuring seamless day-to-day compliance with governmental regulations. You will protect our employees' social rights, optimize insurance processes, manage official documentation, and ensure all personnel functions align with company standards and labor laws.
Your responsibilities will encompass the following key areas:
Social Insurance Operations & Compliance:
- Manage and administer all social insurance activities, including the timely processing of Forms 1, 2, and 6, ensuring comprehensive coverage and legal compliance.
- Handle all social insurance calculations and monthly contributions, and maintain accurate, up-to-date records for all corporate employees and company branches.
- Oversee the renewal of the company's social insurance certificates and ensure a risk-free, fully compliant work environment according to the labor law.
Governmental Relations & Inspections:
- Act as the primary point of contact and coordinate extensively with Governmental Social Insurance Offices, the Ministry of Manpower, and health insurance authorities.
- Manage the company's official files with governmental bodies, ensuring prompt and effective resolution of any issues or discrepancies related to employee insurance.
- Monitor legal compliance, represent the company during official inspections, and resolve any administrative or legal issues with the respective authorities.
Personnel Documentation & Reporting:
- Manage and coordinate all personnel documentation, including securing, auditing, and archiving hiring documents, contracts, and termination paperwork.
- Ensure all employee files are accurate, compliant with company policies and governmental regulations, and strictly confidential.
- Provide comprehensive monthly insurance reports to the payroll team and handle emergency adjustments, additions, or removals as needed.
Employee Support & General Administration:
- Manage and address employee inquiries regarding their social and medical insurance to ensure high employee satisfaction and smooth daily operations.
- Evaluate current insurance procedures and policies to ensure continuous development and efficient service delivery within the personnel department.
- Perform other personnel assignments and coordinate with external medical insurance vendors as necessary to support the department.
To excel in this role, candidates should possess the following qualifications and attributes:
- Bachelor’s degree in Business Administration, Human Resources, Law, or a related field.
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- 7 years of experience in personnel administration or HR compliance, with hands-on experience in dealing directly with governmental authorities.
- Specific previous experience managing Labor Law regulations and Social Insurance forms (Forms 1, 2, and 6) is strictly required.
- Proven track record in coordinating corporate files with governmental insurance offices and managing complex personnel logistics.
- High attention to detail, exceptional organizational skills, and excellent problem-solving abilities.
- Strong communication and negotiation skills to deal effectively with governmental representatives, external vendors, and internal stakeholders.
- Proficiency in MS Office applications (Excel, Word, PowerPoint) and general HRIS or personnel management software.
