Purpose:
Ensure that the firm’s facilities and corresponding services meet its needs and those of the employees.
Responsibilities:
- Review proposals from vendors to ensure pricing is in line with the scope of work and coordinate with them to deliver the needed services. Address and resolve any vendor-related issues.
- Supervise contractors (landscape/flower/pest control) on site to ensure they deliver according to the standards for the head office and branches.
- Inspect the entire building on a regular basis to identify areas that need maintenance and ensure proper operation of various equipment, furniture, etc.
- Ensure that all available space, meeting rooms and communal areas are maintained in line with pre-set standards.
- Check the quality of materials and equipment and approve for use at the facility.
- Prepare and track purchase reports and invoices on a regular basis for the head office and branches and share with the Head of Administration & Facilities.
- Report deficiencies and recommend areas for improvement to Management.
- Ensure the quality of housekeeping at the head office and branches is in line with pre-set standards.
- Oversee the catering, restaurant, and cafeteria services and ensure they deliver the expected quality of service.
- Collaborate with the Marketing department in distributing special occasion’s giveaways.
- Liaise with all other departments to ensure that all their requests and requirements are successfully delivered.
- Represent the Facilities Management department in inter-departmental meetings to support and facilitate communication between departments.
- Ensure compliance with all applicable AML/CTF rules and regulations as required in the conduct of the role.
- Ensure timely completion of all relevant AML/CTF training provided by the Group.
- Ensure response to AML, CTF & sanctions inquiries in a timely manner.
Requirements:
- Bachelor’s degree in any discipline.
- 2 – 5 years’ experience in a similar role.
- Excellent organisational skills.
- Able to multi-task with efficiency and precision.
- Excellent Microsoft Office skills (Word, Excel and Power point).
- Excellent communication skills (written, verbal and listening).
- Able to build partnerships and work well in teams.
- Can identify problems and refer/escalate complex issues to a higher level.
- Ensures deliverables are always of a high quality.
- Flexible in taking on new tasks.
“Thank you for your interest in applying to EFG Holding. Due to the high volume of applications/interest, please note that we are only able to respond directly to applicants that are shortlisted for interviews.”
