JOB PURPOSE
The Tax & Accounting Specialist is responsible for managing and coordinating the Group's tax compliance, VAT, insurance, payroll accounting, and related financial matters. The role ensures the accurate and timely preparation of tax declarations, tax returns, settlements, reconciliations, and statutory reporting in compliance with applicable laws and regulations.
The position also supports tax audits and inspections, coordinates insurance-related matters, manages payroll accounting integration, and handles intercompany transactions and royalty calculations while ensuring accurate financial records and compliance with regulatory requirements.
KEY ACCOUNTABILITIES AND RESPONSIBILITIES
Tax Compliance, Declarations & Reporting
- Prepare and submit quarterly VAT (Value Added Tax) declarations and settlements in compliance with applicable tax laws and regulations.
- Coordinate and ensure the timely preparation and submission of quarterly and annual payroll tax / tax on salaries declarations.
- Review annual corporate tax returns prepared by external tax service providers, ensuring the accuracy and completeness of financial and tax information.
- Prepare and submit built property tax declarations within the required deadlines.
- Provide tax advisory support and guidance on taxation, tax regulations, and compliance matters to relevant departments.
- Prepare and maintain statutory and legal financial documentation, including official journal records, trial balances, and inventory reports, as required by the Ministry of Finance and other governmental authorities.
- Monitor changes in tax legislation, tax regulations, and statutory requirements to ensure ongoing compliance.
Tax Audits, Inspections & Regulatory Compliance
- Coordinate and assist tax inspectors from the Ministry of Finance and relevant governmental authorities during tax audits and inspections.
- Facilitate and coordinate NSSF (National Social Security Fund) inspections, ensuring the availability of the required documentation and supporting information.
- Support tax audit preparation, documentation, and follow-up on any findings or requested clarifications.
- Assist with additional tax, accounting, compliance, and financial reporting projects as required.
Insurance Administration & Coordination
- Manage and follow up on the Group's insurance policies and related matters, including medical insurance, property insurance, risk coverage, and accident claims, ensuring proper recording in the accounting books.
- Coordinate with the People Experience / Human Resources Department on employee medical insurance, personnel-related insurance matters, and policy updates.
- Calculate and reconcile insurance premium allocations between employees and the company.
- Review, reconcile, and prepare monthly insurance premium payments to service providers, ensuring accurate balances and timely settlements.
- Prepare monthly inventory valuation reports and submit them to insurance providers to ensure adequate coverage of company inventory across different locations.
- Coordinate with insurance brokers, providers, and experts to follow up on insurance claims, declared damages, and settlements.
Payroll Accounting & Financial Integration
- Perform monthly payroll accounting integration between HRIS (Human Resources Information System / payroll software) and Microsoft Dynamics 365, using the Integration Manager module.
- Ensure the accurate recording and reconciliation of payroll-related accounting entries, including payroll taxes, NSSF contributions, employee advances, deductions, and retentions.
- Maintain, reconcile, and monitor employee and personnel accounts in coordination with the People Experience / Human Resources Department.
- Ensure the accuracy of payroll-related financial records and general ledger balances.
Royalties & Withholding Tax Management
- Review and calculate adjusted sales values for NEPCO to determine quarterly royalty fees.
- Prepare and record the related accounting journal entries.
- Calculate and ensure the accurate recording of applicable non-resident withholding tax and VAT on royalty payments.
- Ensure compliance with relevant tax regulations and quarterly reporting requirements.
General Accounting & Financial Reporting
- Prepare quarterly intercompany reconciliation schedules, investigate discrepancies, and follow up on outstanding reconciling items.
- Prepare and record intercompany debit notes related to common charges, service charges, management fees, and other shared expenses.
- Ensure the accurate allocation and accounting treatment of intercompany transactions across the Group's entities.
- Compile year-end comparative profit and loss statements for all entities and submit the reports to the Finance Department.
- Support general accounting activities, financial reporting, account reconciliation, and month-end and year-end closing activities as required.
QUALIFICATIONS, EXPERIENCE & SKILLS
- Bachelor's degree in Accounting, Finance, Business Administration, or a related field. A Master's degree or MBA is an advantage.
- Minimum 5 years of relevant experience in Taxation, Tax Accounting, Financial Accounting, Tax Compliance, or a similar role.
- Strong knowledge of VAT, corporate taxation, payroll taxes, withholding tax, tax declarations, and applicable tax laws and regulations.
- Good understanding of general accounting principles, financial reporting, general ledger, account reconciliations, and statutory reporting.
- Experience in tax audits, tax inspections, regulatory compliance, and coordination with governmental authorities.
- Knowledge of payroll accounting, NSSF contributions, employee insurance, and payroll reconciliations.
- Experience with ERP systems and accounting software. Knowledge of Microsoft Dynamics 365 and HRIS/payroll systems is an advantage.
- Advanced proficiency in Microsoft Excel and good command of Microsoft Office applications.
- Fluency in English and Arabic. French is an advantage.
- Excellent analytical, numerical, and problem-solving skills.
- Strong organizational skills, attention to detail, and ability to manage multiple deadlines and priorities.
- Good communication, coordination, and negotiation skills.
- High level of integrity, confidentiality, and ethical standards.
