Be the Change. Join the World’s Most Visionary Developer.
Coastal Contracting Company, a proud subsidiary of Red Sea Global, stands apart with its unwavering commitment to quality craftsmanship, excellence, and exceptional service. Trusted with challenging and creative projects, we deliver a wide range of services through a meticulous and innovative approach to project management.
Since our inception, we have been dedicated to transforming ideas into reality while maintaining our commitment to both people and the planet.
As a purpose-driven company, we actively contribute to Saudi Arabia’s Vision 2030 and lead the global movement toward regenerative tourism – ensuring a sustainable and prosperous future for generations to come.
Join us and be part of the positive change for Saudi Arabia and the world.
Job Purpose:
The Specialist Document Controller will be responsible to coordinate the flow of technical documents (requisitions, data books, drawings, specifications, calculations) between projects and proposal operations, engineering disciplines, and other related support groups internally and externally. Also ensures compliance with the company audit standards. From a graphic design point he/she should have the ability to simplify data, prepare templates, presentations, and present information in visually compelling infographics.
Job Responsibilities:
- Establishing and maintaining a library of reference documents. Be aware of the various record keeping and reporting procedures of the company’s quality standards.
- Correlating information relating to projects and proposal records.
- Type, copy, distribute and file the project correspondence and meeting minutes.
- Assist in the preparation of the minutes of meetings with the project managers and directors.
- Assists in preparing a “mock up” for operations manuals (e.g., develops the index, binders, dividers, etc., and ensures timely printing and assembly) and/or job data books (pulls drawings and documents, develops index, cover sheet, dividers, etc., ensures timely reproduction and assembly).
- Arranges document cataloguing, packing, and long-term storage or disposal of appropriate engineering documents at time of project closeout.
- Prepares transmittals for engineering documents and requisitions.
- Establishes and maintains files and computerized indexes for active engineering documents. Generates electronic/hardcopy reports as needed by the project managers or directors.
- Maintains an established data distribution system and schedule for the assigned project based upon client, project, and supplier requirements.
- Ensure a cohesive team work with the secretary and projects administrators and managers. Maintain excellent service ability to the entire team.
Qualifications and Experience:
- Bachelor degree in a relevant discipline
- Minimum 2 - 4 years’ experience with excellent knowledge of ACONEX. Must have worked for a Contractor, Developer or an engineering company in a similar role.
- Proficient keyboard skills and a working knowledge of MS Windows and related word processing, spreadsheet, and database software required.
- Some assignments may require familiarity with EDMS (Electronic Document Management System) and DMCS (Document and Material Control System), or a familiarity with CAD operations.
- The administration of the Office Filing System, codes and procedure
- An understanding of how to identify and handle drawings and other technical engineering documents is also required.
- Knowledge of procedures for operating various office equipment.
- Proficient keyboard skills and a working knowledge of MS Windows and related word processing, spreadsheet, and database software required.
- The administration of the Office Filing System, codes and procedure
- An understanding of how to identify and handle drawings and other technical engineering documents is also required.
- Knowledge of procedures for operating various office equipment.
- Tools: MS Office and Graphic design tools (InDesign, Photoshop, Illustrator, PDF).
