1. JOB PURPOSE
The Projects Coordinator will support the planning, coordination, implementation, monitoring, and reporting of multiple projects focused on social engagement, inclusion, education, awareness raising, community development, and social and behavioral change.
The role works directly with beneficiaries, communities, local stakeholders, service providers, and other relevant actors to ensure the effective, timely, and high-quality delivery of project activities in line with project objectives, organizational standards, and social stability principles.
The Projects Coordinator will contribute to ensuring that project activities are well planned, properly coordinated, adequately documented, and implemented in a participatory, inclusive, accountable, and conflict-sensitive manner.
The Projects Coordinator will also support the implementation of disability-inclusive, rights-based interventions targeting persons with disabilities (PwDs), particularly those affected by displacement and emergencies. The role includes facilitating capacity-building sessions on protection and Mental Health and Psychosocial Support (MHPSS), promoting the meaningful participation of PwDs in project activities, and ensuring that interventions are inclusive, accessible, and responsive to their specific needs and protection risks.
2. WORKING CONDITIONS
- Full-time position, 5 days per week, 8 hours per day.
- Primarily on-site, with regular field visits to project locations.
- Frequent travel to project sites and communities as required.
- Flexibility may be required during emergency response periods, including weekends or extended working hours.
- Work may take place in diverse, challenging, and rapidly changing operational and field environments.
- The position requires regular interaction with beneficiaries, community representatives, municipalities, partners, service providers, and other stakeholders.
3. REPORTING AND ACCOUNTABILITY
The Projects Coordinator will report on a daily basis to the Project Manager and the Director of Programs, or to other people designated by SBT.
The position holder will be accountable for the timely and quality implementation of assigned project activities and will maintain regular communication with management regarding progress, challenges, risks, and emerging needs.
KEY RESPONSIBILITIES
Disability Inclusion, Protection, and MHPSS
- Coordinate and support the implementation of project activities targeting persons with disabilities (PwDs), ensuring their meaningful participation, accessibility, dignity, and inclusion.
- Prepare and facilitate training sessions and awareness-raising activities on protection and Mental Health and Psychosocial Support (MHPSS), in line with project objectives and participants' needs.
- Promote the active participation of PwDs in needs assessments, consultations, committee meetings, advocacy initiatives, and community-led activities.
- Document and report on activities, achievements, challenges, and lessons learned related to disability inclusion, protection, and MHPSS.
Projects Coordination and Implementation
- Coordinate and support the implementation of assigned project activities in accordance with approved project plans, objectives, timelines, budgets, and quality standards.
- Support the day-to-day coordination of multiple projects and activities, ensuring effective sequencing and timely delivery.
- Coordinate with project teams, field staff, facilitators, trainers, consultants, service providers, and other relevant actors to ensure smooth implementation.
- Conduct regular field visits to monitor activities and provide operational support as required.
- Liaise directly with beneficiaries and communities to facilitate participation, address concerns, and ensure activities respond to identified needs.
- Support the organization of workshops, trainings, awareness sessions, community events, consultations, and other project activities.
- Ensure appropriate documentation of project activities, including attendance sheets, photographs where appropriate and consented to, activity reports, feedback, and other supporting documents.
Partnerships and Networking
- Support engagement with project partners, service providers, consultants, trainers, and other external stakeholders at project level.
- Establish and maintain constructive working relationships with community stakeholders and beneficiaries.
- Facilitate effective communication between SBT, project stakeholders, and communities.
- Represent SBT professionally and appropriately during project-related meetings and field activities when delegated to do so.
Internal Coordination
- Coordinate closely with the Project Manager, Director of Programs, and relevant SBT departments to ensure effective project implementation.
- Facilitate effective communication and information flow between project teams and management.
- Coordinate the implementation of activities across projects to maximize efficiency and avoid duplication or scheduling conflicts.
- Share regular updates on implementation progress, achievements, challenges, risks, and emerging needs.
- Ensure that project-related requests and supporting documents are submitted in a timely and accurate manner.
Additional Responsibilities
- Contribute to organizational events, assessments, campaigns, and other initiatives when required.
- Support emergency response activities and other time-sensitive interventions as assigned.
- Support the preparation of presentations, briefing notes, success stories, case studies, and other communication materials.
- Undertake field visits, assessments, consultations, and other activities as required by project needs.
- Perform any other duties and responsibilities assigned by management that are consistent with the position.
- The Terms of Reference may be subject to additional requirements or adjustments based on project and organizational needs.
REQUIRED QUALIFICATIONS AND EXPERIENCE
- Demonstrated experience in project coordination or implementation, preferably in humanitarian, community development, protection, or social inclusion programs.
- Proven experience working directly with persons with disabilities (PwDs), preferably in community-based, humanitarian, or emergency settings.
- Demonstrated experience in facilitating training sessions, workshops, or awareness-raising activities on protection and Mental Health and Psychosocial Support (MHPSS).
- Ability to adapt training materials and facilitation methods to ensure accessibility and meaningful participation of persons with diverse disabilities.
- Knowledge of safeguarding, confidentiality, informed consent, and safe referral practices.
- Strong organizational, coordination, communication, documentation, and reporting skills.
- Previous experience working with NGOs, civil society organizations, development agencies, or community-based initiatives is highly desirable.
- Good verbal and written communication skills in Arabic and English.
- Ability to work independently while also collaborating effectively within a multidisciplinary team.
- Ability to manage multiple projects, activities, and deadlines simultaneously.
- Strong problem-solving and decision-making skills.
- Good command of Microsoft Office, particularly Word, Excel, and PowerPoint.
Ethical & Professional Standards
The candidate must adhere to:
SBT Code of Conduct
PSEA and safeguarding principles
Data protection and confidentiality standards
Humanitarian principles and donor compliance requirements
Nondiscrimination Clause: SPHERE Building Tomorrow (SBT) is a non-discriminatory working environment. Candidates will be considered for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, disability, age, or any other characteristic.
