Deputy Finance Coordinator (Maternity Coverage)

Première Urgence - Aide Médicale Internationale (PU-AMI) is a non-profit, non-political and non-religious humanitarian NGO. Its objective is to bring about a global response to the basic needs of populations suffering from acute humanitarian crisis and to allow them to recover their autonomy and dignity. In close respect to humanitarian principles, PU-AMI promotes humanitarian access and dialogue with all components of the civil society in Lebanon, and delivers assistance based on the needs, regardless of religion, politics, and ethnic matters. Today, PU-AMI is intervening in 21 countries in Africa, the Near East, Caucasus, Asia and the Caribbean to cover the needs of populations affected by conflict, natural disasters or economic crises. PU-AMI in Lebanon has been implementing emergency and recovery projects in Health, Water, Sanitation, Hygiene, Shelter Rehabilitation and in Livelihood Recovery sectors.

Job Description:

1. GENERAL OBJECTIVE

By delegation of the Administrative and Finance Coordinator, the Deputy Admin and Finance Coordinator contributes to the good financial management accounting/budgeting for the mission.

2. RESPONSABILITIES AND TASKS

Role and Responsibilities                  

Budget and Financial management: S/he will be responsible budget proposals and monthly financial follow-up, including budgetary and the cash forecast for the mission;

Representation: By delegation of the Finance Coordinator, s/he will represent the association before partners, authorities and the various local actors involved, in the areas of finance relating to the mission;

Coordination: By delegation of the Finance Coordinator, s/he participates in distributing information concerning the financial issues regarding the mission, both within the mission itself and to the main office, and s/he will consolidate internal and external reports in these same fields.

Specific objective and linked activities

I. FINANCIAL MANAGEMENT AND BUDGETING FOR THE MISSION

1. Budget

• Participate in the development of the budgetary framework for the mission for the year, and monitor/revise it at regular intervals as agreed with the Finance Coordinator;
• Contribute to draw up project budgets within the framework for proposed operations (including the budget narrative) following the procedures of each donors and implementation partners, in coordination with the coordination team and the people responsible for the area concerned. S/he will thus ensure that any costs strictly related to the proposed programs are covered, and also the fair distribution of mission operating costs throughout the duration of each project;
• Monitor the budget for each project every month, participate in communicating with those involved with the mission and at Head Office within 15 days following the end of the month, and analyze the budgets with them for any possible discrepancies between the provisional and actual budget;
• Carry out budget projections on a regular basis to ensure that optimum use is made of budgetary resources in respect of the eligibility rules and the flexibility of each donor. S/he will ensure throughout each project that funds are allocated correctly and in respect of the contractual framework as regards rules of eligibility (date, purchasing procedures, etc.);
• Prepare the external financial reports for financial sponsors and send it for validation to the Finance Coordinator, with all the documents that make up the contractual report in respect of the contractual reporting deadlines;
• Be in charge of preparing the monthly cash forecast of the mission.

2. ​​​​​​​Budget Analysis

• Carry out the responsibilities of doing a monthly budget analysis at mission level and share the results with the bases;
• Provide advice and technical assistance with cost analysis, fiscal allocation, and budget preparation;
• Based on the analysis, suggest adjustments to the budget as needed, which may involve requesting amendments to contracts. Take into account the contractual period necessary for presenting any amendment for the validation of the Financial Coordinator within the required time

3. CIRCULATION OF INFORMATION, COORDINATION AND REPRESENTATION

• Ensure that information is circulated effectively between operational bases and the coordination office.;
• Edit or take part in drafting internal activity reports for everything involving financial management, budget and accounts;
• Be the representative of PU-AMI before any employee representation bodies, whether or not these are compulsory by law, as well as be the PU-AMI’s representative for all personnel for any matters relating to accounting;
• Represent PU-AMI before any legal, fiscal or administrative authorities (taxation authorities). Develop and maintain relationships with partner organizations, particularly within the area of coordinating with NGOs as regards to financial sponsors.
• Ensure timely submission of Income Tax and NSSF of the staff with regular follow-up with HR department to avoid any penalty imposed on PU-AMI.

The tasks and responsibilities defined in this job description are non-exhaustive and can evolve depending on the project’s needs.

3. PRIORITIES OF THE DEPARTMENT

• To support the program teams to put in place the Order Follow Up tool (OFU) to facilitate the budget follow-up of the project’s operational lines;
• To support the program teams to put in place new budget coding system for all new projects
• To work on the Workday software with the finance team to ensure the accurate data is inputted in order to get the accurate allocations for all mission staff.
• To support the program & Finance teams in the field for updating on online budget follow-up accurately and timely in order to present the information to all mission team each month
• Ensure Financial coordination at mission level for regular visits to the bases, for monitoring, follow-ups, training, etc.;
• Ensure the back-up of the staff under the Direct or Technical supervision of Deputy Finance Co to avoid any issue in the operations of the mission.

Job Requirements:

Language skills: Fluent in Arabic and English

Education degree: University degree in Finance or Accounting

Work experience: Minimum 5 years of experience in a similar position (NGOs/private companies)

Knowledge and skills:

• Good analytical and writing skills
• Good management capacities and team leadership spirit
• Computer skills:
• Good knowledge of the MS office software including Word, Outlook
• Excellent in Excel

Other:

• Good skills in reports and contracts redaction
• Good knowledge of institutional donor (ECHO, UN agencies, etc.) procedures and financial guidelines.
• Knowledge of humanitarian actors
• Good management and pedagogical skills
• Excellent communication and diplomacy skills to manage relationship in potentially tense situations

Interests:

• Strong motivation to help people in needs
• Understanding of the political situation in the area

Requirements of Behavioral Competencies:

• Well organized
• Conflict resolution and diplomacy experience
• Ability to analyze and suggest improvement
• Ability to take initiative to deal with difficulties encountered in daily work
• Ability to adapt or change priorities according to the changing situation within a mission or the organization itself
• Autonomy, neutrality, hard worker
• Able to manage stress and pressure

PUI-AMI Employment Conditions and Benefits:

• Status: A Fixed-Term Contract 
• 40-hour work week from Monday to Friday.
• Monthly Gross Income:  Based on PU-AMIs internal salary scale. PU-AMI deducts income tax and automatically registers employees to NSSF
• Seniority Allowance of +2% monthly increase of your basic salary after 1^st year of employment. Seniority allowance is gradual and grows of +2% every year.  
• Insurance Medical Insurance class B for employee and spouse with a possibility to upgrade to class A based on employee’s contributions.
• Life Insurance
• Workmen Accident Compensation Insurance
• Maternity leave of 100 days
• Paternity leave of 5 days
• Paid Leaves Policy: 24 days of paid leaves per year
• 3 paid Sick Child Leaves per year for employees with children
• 1 day of remote work per week after agreement with the line manager
• Opportunities for career progression and transparent internal recruitment system
• Internal trainings and capacity development opportunities
• Staff wellbeing and inclusion activities

Our Commitments

PU-AMI sees diversity of nationalities, genders, beliefs, profiles and statuses among its employees as a major asset for its humanitarian action and therefore compels itself to the strict observance of the principle of non-discrimination throughout its recruitment process.  

PU-AMI applies a policy of zero tolerance towards exploitation, sexual abuse and mistreatment, in all its forms, of men, women, children and all vulnerable persons. It engages all its staff to promote, disseminate and respect the principles set out in its ethical framework.
 

How to Apply?

Do you recognize yourself in this profile and you adhere to our commitments? Send us your CV on email: [email protected] until November 19^th, 2026.

Your CV must be in pdf.  and named: CV_LIB_05112026_Deputy Finance Coordinator_Your first name.surname.pdf.

Subject of your email: Deputy Finance Coordinator. Only candidates who submit their application correctly will be considered.

Kindly note that PU-AMI reserves the right to screen CVs on a rolling basis, therefore it is strongly recommended to apply as soon as possible. Only shortlisted candidates will be contacted.

Please note that PU-AMI does not in any case request a financial contribution for administrative costs related to recruitment. Any such information would be fraudulent, please report it to us.