The Coordinator monitors progress against the DRR strategic goals and ensures that programmatic achievements contribute to the broader objectives of the Unit. S/he guarantees that projects are effectively planned, monitored, and evaluated, and that data informs decision-making. S/he ensures the quality and timeliness of internal and external reporting while promoting accountability to affected communities and partners.
S/he also supports the development of standard tools and procedures to strengthen PMEAL practices in alignment with the LRC PMEAL Framework, supervises PMEAL and Data Officers, and coordinates with partner and donor MEAL teams.
Essential Roles and Responsibilities
PLANNING
- Participate and contribute to the overall CBDRM/DRR strategy planning and implementation.
- Lead on developing planning tools, including theories of change, logical frameworks, and PMEAL plans.
- Support the development and review of logical frameworks, MEAL plans, Plan of Action, and indicator tracking tools for DRR projects.
- Coordinate inputs to project proposals, concept notes, and strategic action plans.
- Support project teams in aligning plans with donor and LRC requirements.
- Ensure alignment of DRR PMEAL systems with the LRC PMEAL framework.
MONITORING AND EVALUATION
- Lead the design and implementation of M&E processes, including baselines, endlines, outcome monitoring, and evaluations.
- Conduct monitoring visits to assess progress, verify data, and ensure implementation quality.
- Ensure that PMEAL staff follow and meet internal and external reporting and monitoring standards.
- Oversee data management, validation, and flow between field and central levels.
- Develop and update monitoring tools and methodologies.
- Support the execution and review of project and program evaluations, ensuring methodological quality and utility of findings.
ACCOUNTABILITY
- Ensure that accountability mechanisms and RCRC CEA minimum actions are integrated across DRR projects.
- Supervise the implementation and follow-up of feedback and complaint mechanisms.
- Ensure that feedback from communities is systematically analyzed and informs planning and implementation and that feedback loops are closed through timely and appropriate responses based on community input received.
- Promote transparent communication and ensure affected populations are informed of project objectives, activities, and outcomes.
LEARNING
- Capture and document lessons learned, success stories, and good practices from DRR interventions.
- Facilitate internal learning processes, including after-action reviews and reflection sessions.
- Encourage the integration of learning into new proposals, plans, and operational approaches.
- Lead PMEAL Officers in organizing knowledge-sharing sessions across DRR teams.
REPORTING
- Oversee the preparation and quality assurance of monthly, quarterly, and annual reports.
- Ensure the accuracy and consistency of data across all reports before submission.
- Provide technical guidance to PMEAL staff to ensure compliance with donor and LRC standards.
- Review donor reports for coherence, data accuracy, and completeness.
- Develop and refine reporting tools and templates to streamline the process.
- Support the inclusion of PMEAL data and analysis in proposals and strategic documents.
OTHERS
- Develop and update standard operating procedures (SOPs), templates, and technical guidance related to PMEAL.
- Conduct regular coordination meetings with PMEAL and Data staff to plan activities and address challenges.
- Build and strengthen the capacity of the DRR team to deliver high-quality PMEAL outputs.
- Represent the DRR Unit in PMEAL-related internal and external coordination, with partners and donors.
- Perform other related duties as required.
Function Specific Experience
- Experience in planning, monitoring, evaluation, accountability, and learning within social or humanitarian programs.
- Experience in community-based approaches, needs assessments, and awareness activities.
- Strong analytical and data management skills with proficiency in Microsoft Office and MEAL tools such as Survey 123, Power BI, or other relevant platforms.
- Experience in project cycle management and report writing.
- Experience in building PMEAL capacity of staff and volunteers through training, coaching, or mentoring.
- Familiarity with accountability mechanisms and community feedback systems.
- Experience in working with teams and under pressure.
- Previous experience as an LRC volunteer is an asset.
Industry Related Experience
- Prior experience working with NGOs.
- Experience coordinating PMEAL systems in humanitarian or development programs.
- Experience in emergency response or DRR programming is an advantage.
- Familiarity with Geographic Information Systems (GIS) is an asset.
Behavioral Competencies
- Strong coordination and communication skills across diverse teams and stakeholders.
- Ability to lead and motivate staff under high-pressure or complex conditions.
- Adaptability and problem-solving in dynamic operational environments.
- High attention to detail and commitment to quality assurance.
- Upholds LRC values and Fundamental Principles through accountability and transparency.
