Administrative Officer in Lebanon at Lebanese Red Cross

Essential Responsibilities and Duties

Provide day-to-day administrative support to the BTS department and handle employees' daily requests.
Prepare and send formal letters, memos, reports and requisitions to relevant departments and external stakeholders; circulate memos by email, SharePoint and the shared folder.
Prepare the weekly duty and shift schedules, publish them on Microsoft Teams, and send weekend and holiday schedules to the HR section.
Monitor the daily attendance of technologists at the BTS centers.
Review leaves requests for timely submission and replacement coverage and route them for approval.
Update BTS personnel file, including leave balances and monthly records for personnel, per diem staff and drivers; circulate quarterly leave balances and conduct the annual leave reset and carry-over review.
Prepare the monthly per-diem payroll for technologists, operators, drivers and extra staff, and submit it to the Finance section.
Prepare the monthly attendance report and transportation records sheet and submit them to the HR section.
Prepare monthly reports for local committees
Compile the monthly activity reports for all centers and update the Indicator Tracking Table.
Maintain hard- and soft-copy documentation systems and ensure proper filing, archiving, storage and data management of all BTS documents and databases, in line with BTS document control guidelines and accreditation requirements.
Maintain the SOP Master File, follow up on SOP updates, and support accreditation follow-up and quarterly management reviews.
Follow up on probation periods and coordinate staff training, including attendance and materials.
Coordinate annual performance appraisals, volunteer agreement renewals, staff medical insurance renewal, health declarations and workload analysis.
Coordinate with the Blood Drive Coordinator on the organization of blood drive campaigns and events.

Behavioral Competencies

Communicates Clearly and Effectively
Coordination and Team Work
Attention to Details
Compliance with LRC Values and Fundamental Principles

Technical Competencies

Job Knowledge (technical skills and experience)
Quality of Work/ Accuracy (Absence of errors)
Planning and organizing of own work
Dedication (Attendance, punctuality, and time efficiency)
Comprehension, Analytical and Interpretation Skills