CONTEXT

Founded in 1994, La Chaîne de l’Espoir (CDE) is a French international NGO working to strengthen healthcare systems and ensure equal access to quality healthcare, particularly for children, mothers and vulnerable populations. CDE is currently active in 27 countries.

CDE has been working in Lebanon since 2005 and established its permanent mission in 2020. Working closely with the Ministry of Public Health (MoPH), public hospitals and Lebanese healthcare professionals, CDE focuses on paediatric healthcare, access to surgery, early detection, psychosocial support, capacity building and health-system strengthening.

Building on this experience, CDE is now seeking to contribute to strengthening the resilience of Lebanon’s public health system to climate change, by assessing climate-related health risks and vulnerabilities and identifying practical measures to improve preparedness, response and continuity of essential health services. Funded by the Agence française de développement (AFD), a feasibility study will be implemented by a group of experts within the same consortium and follow a dual approach: (i) a national and territorial logic for health–climate adaptation measures, and (ii) a facility, actor and sector-based approach for mitigation and adaptation measures for the health sector, focusing on strengthening the resilience and preparedness of healthcare facilities and stakeholders.

Under the leadership of the Climate Action Accelerator (lead of consortium), the study will focus on assessing climate and health adaptation risks and measures in three to four pilot governorates.

Within this framework, CDE is looking for a Consortium Assistant to provide the administrative, logistical and operational support required for the successful implementation of field study and the missions of international experts.

GENERAL DESCRIPTION

The consortium Assistant will support the Consortium Manager and CDE team in the day-to-day organization and implementation of field activities. The position will be primarily responsible for logistics, administration, scheduling and practical arrangements related to field visits, stakeholder meetings, consultations, workshops and international expert missions.

The Consortium Assistant will ensure that the experts and field teams have the necessary logistical support to carry out their activities efficiently and that field documentation and administrative records are properly maintained.

The position requires a highly organised, proactive and flexible person who is comfortable coordinating multiple activities and responding to changing field requirements.

MAIN RESPONSIBILITIES

1. Field Activity Logistics

Organize the practical arrangements for field visits in the selected governorates.
Prepare field visit schedules, itineraries, and logistical plans.
Coordinate transportation, drivers, and vehicles.
Organize access to health facilities, institutions, and meeting locations.
Ensure that required materials, equipment, and documents are available for field activities.
Support the team in resolving day-to-day logistical issues.

2. International Expert Missions

Act as the logistical focal point for international experts visiting Lebanon.
Coordinate airport transfers, accommodation and local transportation.
Support the preparation of expert mission schedules.
Coordinate meetings, field visits, and appointments according to the agreed programme.
Provide experts with practical information regarding travel, accommodation, transport and field arrangements.
Follow up on changes to travel and mission schedules.
Ensure smooth logistical coordination throughout the experts' missions.

3. Meetings, KIIs and Workshops

Support the Consortium Manager in organizing stakeholder meetings, KIIs, consultations and workshops.
Contact participants and confirm attendance.
Prepare participant lists, invitations and logistical information.
Arrange meeting rooms and venues when required.
Organize refreshments, catering and other practical requirements.
Prepare attendance sheets and other meeting documentation.
Support registration and logistics during workshops and consultations.

4. Administrative Support

Maintain an updated calendar of field activities and expert missions.
Maintain records of meetings, field visits and consultations.
Collect attendance sheets, supporting documents and other administrative records.
Support the preparation and filing of field documentation.
Follow up on quotations, invoices and logistical expenses in coordination with CDE Team.
Maintain a simple tracker of field-related expenses and activities.
Support procurement of goods and services in accordance with CDE procedures.

5. Materials and Documentation

Coordinate printing and preparation of questionnaires, agendas, presentations and other materials.
Ensure sufficient stationery and field materials are available.
Support the collection and organization of photographs and other field documentation.
Contribute to maintaining the project photo library.
Ensure that documents collected during field visits are properly organized and archived

6. Support to Data Collection

Collection and organization of documents and reports from stakeholders.
Distribution and collection of questionnaires or data-collection tools.
Recording attendance and participation in consultations.
Basic administrative support for data collection and field surveys.
Ensuring that collected documentation is transmitted to the relevant Coordinator or expert. Any other tasks as requested by the line manager and agreed upon based on urgent/important needs.

TEAM RELATIONSHIP

Line manager

The Consortium Assistant reports directly to the Consortium Manager, who provides day-to-day management, supervision and guidance, including the planning and coordination of field activities, expert missions and stakeholder engagements.

Close collaboration with

CDE Lebanon team, CDE HQ team, CCA experts, other consortium members.

PROFILE

Academic background

University degree or technical qualification in Business Administration, Management, Logistics, Project Management, Data management, Social Sciences or related fields. [required]

Relevant professional experience may compensate for formal qualifications.

Working experience

Minimum 2 years of relevant professional experience, preferably in NGO, humanitarian, development or health-sector projects.

Experience in field logistics, administrative coordination or project support.

Experience organizing meetings, workshops, travel and field missions.

Basic experience supporting MEAL activities, including data collection, data entry, basic data verification/quality checks is an advantage.

Previous experience supporting international teams or consultants is an advantage.

Familiarity with the Lebanese NGO and institutional environment is desirable.

Specific skills

Excellent organizational and time-management skills.

Strong attention to detail.

Ability to coordinate several activities simultaneously.

Good communication and interpersonal skills.

Proactive and solution-oriented approach.

Ability to work under pressure and adapt to last-minute changes.

Good administrative and documentation skills.

Good knowledge of Microsoft Office/Google Workspace.

Ability to work independently while being part of a multidisciplinary team.

Willingness and ability to travel within Lebanon.

Languages

Fluent in Arabic (speaking, writing, reading) [required]

Good working level in English [required]

Knowledge of French is a plus.

CDE always ensures its team members:

Are driven to answer beneficiaries’ needs
Works in line with the humanitarian principles and CDE’s values
Respects at all-time CDE’s procedures in place
Have a sense of teamwork in multicultural context
Maintain confidentiality of work