Education Assistant - Beirut in Lebanon at Jesuit Refugee Service

Under the supervision and direction of the Education Coordinator, the Education Assistant is responsible for supporting the Centre in all administrative tasks to ensure a proper running of the school.

Main Responsibilities of the Position:

a) Administrative and Logistical Support

Assists the Education Coordinator in the planning, organizing, coordinating, administrating, and managing of school’s activities and programs.
Coordinates the daily operation of the school’s attendance program and security function.
Develops class weekly schedules.
Prepares purchase requests as per JRS requirements ahead of and refer to Education Coordinator advise before sending it.
Prepares stationery and education materials for students and teachers.
Monitors the warehouse and the items in the Centre.
Prepares teachers’ timesheets.
Coordinates with bus drivers for the students’ bus list
Monitors classes, school grounds, and students’ movement to ensure a safe and orderly environment in the school.
Plans and organizes the daily and weekly work in coordination with the Education Coordinator while having a weekly short meeting.
Monitors the playground when required.
Prepares and tracks the distribution lists for items we distribute in schools
Participates in the registration and outreach process.
Ensures accurate data entry related to student registration, attendance and progress tracking (post-tests).
Ensures accurate collection and documentation of MOV’s related to all education activities. (Monthly Info template, Attendance record, dropout list).
Organizes and archive documentation (lesson plans, assessments, IEPs, and progress report).
Supports logistical arrangements for training, meetings, and events.
Follow up supplies and ensure classrooms are adequately equipped.
Assists the Education Coordinator in monitoring tutors’ implementation of SEL activities.
Tracks printer consumables and toner usage and send requests to Procurement assistants. Monitors the snacks for students’ distribution.

b) Educational Support

Supports tutors in preparing materials for the implementation of educational sessions.
Inputs the registration, enrolment, monthly info attendance data into computer.
Supports Education Coordinator in meetings with parents of students concerning discipline, attendance, and student behavior.
Participate in the scheduling and organizing of the exams.
Ensures the presence of teachers in their classes according to the daily schedule and address any delays that may occur.

c) Student Engagement and Safety

Coordinates the daily operation of the school’s attendance program.
Assists in administering the school’s student discipline.
Monitors student achievements with test results and other records.
Works with Education Coordinator to establish a safe and secure learning environment for students and staff.
Maintains effective working relationships with others.

d) Representation and Communication

Maintains visibility and unity of JRS at school level with students, teachers, and parents.

Qualifications, Skills, and Attributes:

Bachelor’s degree in Business Administration or any other related field.
Good communication and interpersonal skills.
Strong organizational and team working skills.
Good cultural awareness and sensitivity.
Highly approachable, trustworthy and confidential.
Proficient in MS Office Application (Arabic and English).
Previous working experience in school administration is a plus.

Core Values and Ethics:

Commitment to JRS’s mission, vision, and values.
Ability to communicate and promote JRS’s commitment to accompanying and serving vulnerable communities and advocating for their right to protection and a life in dignity.
Demonstrates integrity, honesty, and professionalism in all aspects of work.
Handles sensitive information with discretion and maintains confidentiality at all times.
Treats others with respect, values diversity and inclusion, and works effectively with people from different background.

Applications are to be sent by email to [email protected], marked "Education Assistant" in the subject line. The CV should be in English and to be sent as word or pdf attachment. Only shortlisted candidates will be contacted. Thank you for your interest in joining JRS.

Recruitment shall be subject to open competition without regard to race, colour, gender, sexual orientation, disability, religion, and beliefs, and to political affiliation, social status, mother tongue and ethnic. Talents acquisition shall be made taking into account the importance of recruiting and maintaining a geographically diverse and gender-balanced workforce.

At the heart of our efforts is our engagement with marginalised and displaced communities, especially with vulnerable adults and children. These groups are particularly at risk of sexual exploitation and abuse, and other forms of gender-based violence. JRS is committed to the Protection from Sexual Exploitation and Abuse and Sexual Harassment (PSEAH) of all JRS beneficiaries by JRS personnel. JRS has zero tolerance towards all forms of sexual exploitation and abuse and sexual harassment and takes seriously all concerns and complaints about SEAH by JRS personnel.