The Admin, Procurement and Logistics Assistant provides administrative, procurement, logistics, and operational support to ensure the smooth day-to-day functioning of the Migrant Centre and its activities. The role manages project-level procurement and logistics processes, maintains records and documentation, assists with financial and administrative tasks, supports activities and events, and provides transportation support when required.

Main Responsibilities of the Position:

1- Procurement and Logistics Support

Receive and follow up on procurement requests from the team, ensuring timely processing in line with JRS procurement procedures.
Source suppliers and obtain quotations for goods and services required by the project activities.
Liaise with suppliers to ensure the timely delivery of goods and services and resolve routine procurement-related issues.
Prepare, organize, and maintain procurement documentation, ensuring compliance with JRS policies and procedures.
Follow up on purchase orders and deliveries, ensuring that received goods and services match approved requests and supporting documentation.
Maintain records of logistics activities, inventory, and project assets.
Perform routine maintenance and minor repairs within the centre and arrange for external service providers to address more complex maintenance and repair needs.

2- Financial and Administrative Support

Manage petty cash transactions as assigned, ensuring compliance with JRS financial procedures.
Collect, organize, and maintain receipts and supporting documents, ensuring accurate and complete financial records.

3- Hospitality and Activity Support

Welcome and assist participants, visitors, and guests at the centre, ensuring a professional and hospitable environment.
Coordinate logistics arrangements required for project activities, including meetings, trainings, events, and participant transportation, as needed.
Assist in preparing materials and supplies required for activities and maintain related stock records.
Support participant registration and maintain attendance and activity records in accordance with JRS requirements.

4- Transportation and Vehicle Support

Provide transportation and driving support for staff, visitors, and project activities, including the safe transport of people, supplies, and materials when required.
Conduct regular vehicle checks, maintain vehicle documentation and logbooks, and report maintenance or servicing needs in accordance with JRS policies and road safety requirements.

Qualifications , Skills, and Attributes:

At least 1 year of experience in procurement, logistics, administration, or a related field.
Previous experience with an NGO or humanitarian organization is an asset.
Good understanding of procurement procedures and familiarity with the Lebanese market.
Good computer skills, including proficiency in Microsoft Word and Excel.
Good written and spoken English and excellent written and spoken Arabic.
Reliable, organized, flexible, and detail-oriented, with the ability to maintain confidentiality.
Good interpersonal, communication, and problem-solving skills.
Ability to work independently, manage multiple tasks, meet deadlines, and perform effectively under pressure.
Valid driving license with at least 2 years of driving experience.

Core Values and Ethics:

Commitment to JRS’s mission, vision, and values.
Ability to communicate and promote JRS’s commitment to accompanying and serving vulnerable communities and advocating for their right to protection and a life in dignity.
Demonstrates integrity, honesty, and professionalism in all aspects of work.
Handles sensitive information with discretion and maintains confidentiality at all times.
Treats others with respect, values diversity and inclusion, and works effectively with people from different background.

Applications are to be sent by email to [email protected], marked "Admin, Procurement & Logistics Assistant" in the subject line. The CV should be in English and to be sent as word or pdf attachment. Only shortlisted candidates will be contacted. Thank you for your interest in joining JRS.

Recruitment shall be subject to open competition without regard to race, colour, gender, sexual orientation, disability, religion, and beliefs, and to political affiliation, social status, mother tongue and ethnic. Talents acquisition shall be made taking into account the importance of recruiting and maintaining a geographically diverse and gender-balanced workforce.

At the heart of our efforts is our engagement with marginalised and displaced communities, especially with vulnerable adults and children. These groups are particularly at risk of sexual exploitation and abuse, and other forms of gender-based violence. JRS is committed to the Protection from Sexual Exploitation and Abuse and Sexual Harassment (PSEAH) of all JRS beneficiaries by JRS personnel. JRS has zero tolerance towards all forms of sexual exploitation and abuse and sexual harassment and takes seriously all concerns and complaints about SEAH by JRS personnel.