Field Logistics & Supply Officer

INTERSOS is an International NGO that works to bring assistance to people in danger, victims of natural disasters and armed conflicts. Established in 1992 with support from the Italian Federation of Trade Unions, its actions are based on the values of solidarity, justice, human dignity, equal rights and opportunities for all people and respect for diversity and coexistence, paying particular attention to the most vulnerable and the unprotected.

INTERSOS identifies with the core values of CONCORD, the European Confederation of NGOs; it adheres to international codes of conduct for humanitarian organizations and the values and principles expressed within those codes. INTERSOS is recognized by the Italian Ministry for Foreign Affairs, the European Commission and the principal UN agencies; it is privileged to hold an advisory status with the United Nations Economic and Social Council (ECOSOC).

INTERSOS is an independent association which, through its own humanitarian operators, intervenes to effectively answer the needs of people in serious crises situations, mainly in the world's poorest regions, who are suffering, deprived of rights, dignity and essentials goods. It maintains a flexible operating structure. The head office in Italy coordinates, supports and monitors the planned activities in the countries of intervention carried out by decentralized offices.

 

Carry out or supervise all logistics, supply, and ITC activities in the base and associated projects according to INTERSOS standards and protocols to have the material, infrastructure, and vehicles in optimal running conditions.

Plan, oversight, and manage logistics and supply support operations to ensure smooth accomplishment of base/project activities.

Hierarchical: Head of Base / Programme Manager

Functional: Logistics and Supply Coordinator

Duty Station: Tyre & Saida with field visits. (at least 3 days/week required in Tyre)

Logistics Information Management

• Input Logistics Data in INTERSOS Logistics software (Intersos Management Platform - IMP) in an accurately and timely manner. Provide training to base staff if required and support the implementation of INTERSOS Logistics software in the mission

 

Supply Chain Management and Procurement

• Plan, coordinate, and supervise the supply activities of the base and define the level of priority. Implement the adequate tools and procedures
• Carry out local purchases (RFQ and Direct Purchase) for goods and services in respect of INTERSOS and donor requirements and ensure that the line manager is aware of any problems linked to the quality or availability of the items to be purchased
• Follow up on the payments of all suppliers and collect all the necessary supporting documents from them i.e. receipts and delivery notes. Ensure before any payment is made all originals are in the coordination office
• Support the Supply Manager or Logistics Coordinator/Manager in ensuring that all procurements are completed on IMP and all necessary documents are uploaded and properly archived in the finance department
• Responsible on maintaining updated information on the IMP system related to suppliers prequalification, contracts, procurement plan and any other task requested by Logistics/Supply coordinator
• In collaboration with the Logistics Coordinator/Supply Manager and the PM Is responsible for the effective usage of the IMS and accounting of inventories
• Ensure procurement plan is finalized and uploaded to the IMP system.
• Follow the defined Procurement Plan and coordinate the local purchases with project staff
• Submit purchase requests to the Supply Manager for ITB and tenders and/or any other purchase that cannot be made locally
• Prepare and launch tender processes related to Base and Mission level as directed by Logistics Coordinator.
• Facilitate the negotiation with local purchasers and maintain good relationships with suppliers
• Run market assessments and update the pre-qualified supplier's lists
• Update all the supplier files and ensure all documentation related to the supplier has been fully updated on the IMP
• Collaborate for the preparation of the monthly logistics report 
• Conduct at least 3 field visits on a weekly basis.

 

Facilities and Communications Management

• Ensure the installation and maintenance of functional office space(s) and guesthouse facilities with adequate living conditions and in accordance with INTERSOS minimum standards and brand identity manual. Ensure the application of defined safety and security measures and make inspection visits to assess the rehabilitation needs of facilities
• Ensure that facilities have an appropriate IT and Communications infrastructure and equipment to sustain INTERSOS software platforms and are in line with policies and procedures - allowing permanent communication between capital, projects, bases, and HQ and proper management of the bases. Guarantees that all staff in the mission have proper training on how to use communications equipment available (e.g. satellite phones, HF/VHF radios, computers, etc.)

 

Asset Management

• Responsible on the purchase, use, and maintenance of IT assets, office and project equipment, and communication tools, while ensuring that all base assets registered in IMP are documented, issued with unique INTERSOS asset numbers, tagged, and logged according to asset management policies and procedures
• Register and update all assets information on IMP.
• Support the CLC/CLM on reporting asset list at the end of the project and oversee asset rollover according to the defined destination with the Programs department
• Oversee regular fixed assets check quarterly
• Conduct physical check and count of assets for staff and premises twice per year.

 

 

Transportation Management

• Ensure that INTERSOS Fleet Management model, movement security protocols, and Brand Identity Manual are applied in the base, the fleet is checked, and regularly maintained, and that vehicles are insured and taxes are paid
• Follow-up on proper monitoring of fuel consumption and use of vehicle log-book, maintenance log, oil log, and other fleet formats and templates by field logistics staff. Ensure that proper documentation of vehicles (i.e. lease, insurance, mechanical inspection, etc.) is properly handled by logistics staff
• Plan vehicles movements, track individual trips, and ensure implementation of security measures

 

Human Resources Management 

• Monitor team activities and wellbeing under their responsibility

 

Applied Security

• Monitor technical aspects of the project risk reduction policy, transport, communication, protection, identification, and preparation of the technical aspects of the security policy and guidelines, evacuation plan and contingency plan, monitoring day-to-day the application of security rules and reporting to the LogCo/LM and Head of Mission any problem that may arise. For this purpose, the Base Logistics Officer has to create an appropriate environment to facilitate the secure exchange of information

 

Education

• University Degree in Business Administration, Supply Chain, or equivalent.
• Essential secondary education and formal technical training. Certifications in the domain would be an asset.

 

Professional experience

• Minimum 4 years experience in logistics and/or supply chain

 

Professional requirements

• Essential computer literacy (word, excel and internet)
• Desirable experience with other NGOs
• Valid driving license issued since more than 2 years.

 

 

Personal requirements

• Service orientation
• Behavioral flexibility
• Results and quality orientation 
• Teamwork and cooperation
• Stress management
• Commitment to INTERSOS principles

 

Languages 

• Fluency in Arabic & English language.

Interested candidates please apply on the following link: Application Form

Attention: The above link is the only official link for the application. Any other link does not represent INTERSOS.

Applications submitted through email will not be considered. 

Only short-listed candidates will be contacted.

INTERSOS is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply.

Please note that INTERSOS does not charge a fee at any stage of its recruitment process.

Thank you,