Helem is the first LGBTQIA+ rights organization in the Arab world, officially established in Beirut, Lebanon in 2001. Its mission is to lead the struggle for the liberation of Lesbians, Gays, Bisexuals, Intersex, Transgendered, Queer (LGBTQIA+) and other people with non-conforming sexualities and/or gender identities in Lebanon and the SWANA region from all sorts of violations of their individual and collective civil, political, economic, social, and cultural rights. Our goal is to empower young LGBTQIA+ leaders to advocate for their own liberation. We seek to create initiatives and spaces where our communities can leverage unity through diversity and build power. We protect and support individuals with the resources to resist the harm caused by homophobia and transphobia. We empower our youth through education and community building and mobilize to change the laws, policies, and practices that deny us equality and reduce our quality of life.
Helem is looking to recruit a Finance / HR Coordinator to support Helem’s financial and human resources operations. The role covers day-to-day financial and accounting tasks, financial reporting, HR administration, recruitment, staff-related matters, and operational coordination, ensuring that records are maintained, deadlines are met, and relevant procedures are followed.
Key responsibilities:
Finance:
- Handle accounting and financial transactions for the organization.
- Review and record financial transactions, ensuring that supporting documents are complete and accurate.
- Prepare monthly bank, cash, and supplier reconciliations.
- Review reimbursement requests against the receipts provided.
- Process payments to staff, suppliers, service providers, and other parties, including salaries, allowances, and per diems.
- Prepare checks, bank transfers, and cash disbursements.
- Maintain organized and updated electronic and physical financial records.
- Monitor program expenditures and monthly expenses against approved budgets.
- Prepare financial reports and update the Advisory Council, Executive Director and heads of departments on the financial status of programs.
- Support budgeting, fundraising, financial projections, and budget amendments.
- Identify financial challenges, including delayed payments and non-compliant transactions, and inform the relevant stakeholders.
- Prepare and process payroll.
- Prepare and submit financial reports to donors and partner organizations within the required deadlines.
- Coordinate and support grant audits and annual audits.
- Ensure financial transactions and records comply with Lebanese laws, donor requirements, and Helem’s internal policies and procedures.
- Follow changes in relevant financial, tax, accounting, and labor laws.
- Coordinate with department heads and other staff on financial and administrative matters related to programs and organizational operations.
- Support the day-to-day financial and administrative operations of the organization.
- Maintain the confidentiality of financial information and records.
Human Resources:
- Maintain staff contracts, personnel files, timesheets, and other HR documentation.
- Follow up on annual leave, sick leave, mental health leave, public holidays, compensation days, and attendance records.
- Coordinate work modality and attendance planning.
- Handle staff onboarding and offboarding.
- Follow up on staff requests and day-to-day HR-related matters.
- Coordinate with Finance on staff-related matters.
- Follow up on ongoing recruitment processes and related documentation.
- Coordinate recruitment processes from start to finish, in line with Helem’s recruitment procedures.
- Maintain recruitment records and bid analyses.
- Follow up with management on revised job descriptions for current staff.
- Follow up on ongoing staff concerns, complaints, and workplace dynamics.
- Keep relevant documentation, meeting notes, and correspondence organized and confidential.
- Maintain and update HR trackers, templates, and tools, including those related to attendance, leave, appraisals, recruitment, and contract status.
- Update HR policies and protocols based on organizational needs.
- Create trackers, templates, and tools when needed.
- Coordinate insurance-related matters.
- Support hiring managers with consultant contracts and related communication.
Requirments:
- Communication skills; ability to work effectively and independently in a fast-paced environment
- Strong organizational and multi-tasking skills
- Effective time management, ability to plan workloads and demonstrate accountability for outputs
- Demonstrable experience in project financial reporting including to donors and superior ability to produce financial and audit reports
- Professional knowledge of the methods of financial analysis and the methodology for the preparation of budgets
- Professional knowledge of applicable laws, rules, regulations and/or policies and procedures of the Central Bank and Lebanese banking laws and procedures
- Professional Experience in the use of Financials Systems/Software including accounting software
- People-oriented and results-driven
- Demonstrated experience with Human Resources metrics
- Knowledge of HR systems and databases
- Ability to architect strategy along with leadership skills
- Demonstrated commitment to gender equality, diversity, and inclusion
- Passion for advocating for human rights in the workplace and beyond.
- Familiarity with implementing diversity and inclusion initiatives
- Excellent active listening, negotiation, and presentation skills
- Competence to build and effectively manage interpersonal relationships at all levels of the company
- In-depth knowledge of labor law and HR best practices
