The Coordination Officer will have a set of responsibilities and is expected to work on a variety of tasks related to the core services provided by the Initiative in addition to ongoing or new projects. These responsibilities include but are not limited to:

•   Coordinating projects, monitoring their progress, and ensuring deliverables are submitted based on set deadlines
•   Coordinating the Initiative's day-to-day activities relating to its service portfolio
•   Writing concept notes for new projects
•   Writing detailed reports for ongoing projects
•   Following up closely with subject matter experts (SMEs) engaged in NGOi activities
•   Engaging with local and international NGOs and donors through stakeholders' meetings, business development meetings, and networking events
•   Following up with organizations interested in NGOi services and maintaining stakeholder relationships
•   Organizing and facilitating trainings and workshops, and following up with participants as needed
•   Tracking the different kinds of data using tracking sheets and platforms
•   Working closely with different team members, including the Initiative Manager, the Financial Manager, E-learning team, the Communications team, the Web Development team, and the Administrative team among others, to follow up on the flow of operations
•   Conceptualizing and preparing promotional material for the initiative, including presentations and flyers/brochures
•   Working with the Communications team to develop social media campaigns and promote digital material for the Initiative

Required Knowledge, Skills, and Qualifications

•   Background in project management, business management, public relations/administration, or another related/relevant field
•   At least 5 years of experience coordinating projects and teams, with prior experience in the NGO sector
•   Advanced writing skills and excellent report writing, presentation, and documentation skills
•   Demonstrated ability to manage multiple priorities and meet deadlines
•   Fluency in spoken and written English and Arabic
•   Proven analytical, interpersonal, and organizational skills
•   Flexibility to work in teams and under pressure
•   Public engagement experience
•   Excellent editing, proofreading, and presentation skills with strong attention to detail
•   Knowledge of marketing and communication principles and best practices, including social media, is an added value
•   Familiarity with software applications (HTML, web-editing, web design, WordPress) is an added value

About NGOi

The Non-Governmental Organizations Initiative (NGOi) is an initiative of the American University of Beirut that provides a range of services to the civil society sector in the Middle East and North Africa region, such as:

•   Organizational Development
•   Organizational Certification
•   Self-Assessment Platform
•   Training & Capacity Building
•   Knowledge Resource Center
•   Performance Improvement
•   Digital Communication Management
•   Memberships

Please send your CV and cover letter (1 page) to ghi@aub.edu.lb by September 30, 2026 with a subject line “NGOi Initiative Coordination Officer – Job Application”. The successful candidate will be based at the NGOi – Global Health Institute offices in Beirut and will be required to start immediately after the time of acceptance or within a specific period agreed upon with the management team. The selected candidate will be reporting directly to the Initiative Manager.

Additional Comments

All staff are expected to adhere to AUB’s policies and procedures. This job description reflects the core activities of the role. There will inevitably be changes in the emphasis of duties. It is expected that the hired person recognizes this and adopts a flexible approach to work and be willing to adapt to changes accordingly.