HR Officer

The Human Resources Officer supports the Human Resources Coordinator in the day-to-day administration of the organization’s HR functions, working closely with staff across the organization’s programs and departments. This is a part-time, operationally focused role that requires strong organizational skills, discretion, and a solid understanding of HR administration, as well as an appreciation of the organization’s mission and values.

Organizational Values

• Respect: To consider all individuals worthy of high regard and respect.
• Integrity: To adhere to the highest moral and ethical principles in fulfilling Embrace’s mission.
• Compassion: To understand another person’s condition from their perspective and strive to respond to their needs.
• Inclusiveness: To actively include stakeholders in decision making and the implementation of Embrace’s strategic goals.
• Accountability: To acknowledge and assume responsibility for all actions and decisions undertaken within the organization.
• Ownership: To assume one’s responsibility towards their role and the organization, to problem solve and actively seek feedback in a proactive manner.
• Collaboration: To actively seek feedback from members of the team, and work collaboratively with team members inside the organization as well as engage external partners in fulfilling Embrace’s mission and vision.

Major Responsibilities

A. Recruitment & Selection Support

• Support the HR Coordinator in posting job openings and preparing job descriptions and advertisements.

• Coordinate and schedule interviews and assessments with candidates and hiring managers.

• Assist in maintaining a fair, transparent, and well-documented recruitment process.

B. Onboarding & Orientation

• Support the smooth transition of new employees into the organization.

• Coordinate orientation sessions covering the organization’s mission, values, policies, and procedures.

• Prepare and process onboarding paperwork, including contracts, benefits enrollment, and tax forms.

• Maintain onboarding checklists and track completion for new hires.

C. Employee Records & HR Administration

• Maintain accurate, complete, and up-to-date employee files and HR databases.

• Track staff attendance, leave balances, and time sheets.

• Prepare HR correspondence, such as employment letters, certificates, and confirmation letters.

• Handle confidential employee information with discretion.

D. Payroll & Benefits Support

• Support employees with questions related to benefits enrollment, such as health insurance and leave entitlements.

E. Policy & Compliance Support

• Support communication of the organization’s HR policies and procedures to staff.

• Assist in maintaining HR documentation in line with Lebanese labor law requirements.

• Flag compliance gaps or outdated records to the HR Coordinator.

F. Training & Employee Engagement Support

• Assist with the logistics and coordination of training sessions and workshops.

• Support the planning and organization of employee engagement activities and team-building events.

G. HR Reporting

• Compile routine HR data and reports as requested by the HR Coordinator.

• Support data entry and quality checks for HR metrics and records.

Essential Qualifications

Education, Experience & Languages

• Bachelor’s degree in human resource management, Business Administration, or a related field. A certification or coursework in HR is an added value.
• At least 1 year of experience in an HR administrative or support role.
• Fluent in Arabic and English; French is a plus.

Critical Skills & Competencies

• Communication Skills: Clear verbal and written communication for interacting with employees, coordinating interviews, and drafting correspondence.
• Organizational Skills: Able to manage multiple administrative tasks and deadlines accurately and on time.
• Attention to Detail: Precise record-keeping and documentation of employee files and HR paperwork.
• Ethical Judgment: Handles sensitive and confidential information with discretion and integrity.
• Computer Literacy: Comfortable with MS Office (particularly Excel) and HR databases.
• Time Management: Able to prioritize tasks effectively within a part-time schedule.

Behavioural Skills / Competencies

• Demonstrates empathy toward employees’ concerns and needs.
• Adapts easily to changing tasks, priorities, and organizational needs.
• Acts with a high level of integrity when handling sensitive information.
• Collaborates well with colleagues across departments and levels.
• Understands cultural nuances and focuses on inclusivity.
• Remains reliable, proactive, and responsive within a flexible, part-time schedule.

The Human Resources Officer reports to:

Direct Supervisor

Human Resources Coordinator

Coordination

Staff across the organization’s programs and departments

Interested candidates are requested to apply through the following link: https://forms.gle/1o3Bx3DJLjcpA5qS9
Please note that only applications submitted via the link will be considered; applications sent by email will not be accepted.
Due to the urgency of this recruitment, applications will be reviewed on a rolling basis. We encourage interested candidates to submit their CVs as soon as possible. Only shortlisted candidates will be contacted.
Embrace is an equal opportunity employer and has a zero-tolerance policy for sexual exploitation, abuse, and sexual harassment.