Operations Assistant in Lebanon at Beeatoona

Support the Operations Manager in maintaining the full operational task-management cycle from tasking to completion.
Maintain task trackers covering active, pending, suspended, completed, and closed tasks.
Follow up LMAC tasking, task approvals, documentation requirements, reporting requirements, completion submissions, and pending actions when delegated by the Operations Manager.
Open, maintain, and control task dossiers in accordance with Beeatoona SOPs, LMAC requirements, and operational documentation standards.
Track operational milestones, including mobilisation, deployment readiness, start of operations, suspension, resumption, progress, completion, QA review, submission, and closure.
Coordinate the preparation and consolidation of daily operational reports, weekly progress reports, monthly LMAC reports, donor operational inputs, completion reports, EO find records, productivity reports, and operational dashboards.
Support the internal QA cycle by maintaining QA trackers, non-conformity records, corrective-action follow-up, QA visit records, and closure evidence.
Support internal QA only for activities within their technical qualification, accreditation, and delegated authority.
Maintain or supervise the maintenance of training records, competency records, accreditation files, Training Management Plans, training completion reports, refresher training records, and expiry / renewal trackers.
Support the development and functioning of Beeatoona’s Operations Management Cell, including reporting, task tracking, QA follow-up, information management, documentation control, and other support functions as the structure develops.
Coordinate deployment readiness checks, including task documentation, approvals, maps, personnel lists, equipment, medical arrangements, communications, reporting tools, and logistics readiness.
Maintain an organized operational filing and document-control system for task dossiers, reports, QA records, training files, accreditation files, LMAC submissions, maps, correspondence, and templates.
Prepare draft operational correspondence, submission packages, action-point trackers, meeting notes, and decision-support summaries for the Operations Manager.
Escalate delays, documentation gaps, reporting inconsistencies, overdue corrective actions, missing approvals, or operational bottlenecks to the Operations Manager.

Reports to: Operations Manager

Qualifications:

Higher Education
Knowledge in Information management, operations management, another relevant field; equivalent professional experience may be accepted.
Formal training or demonstrated competence in humanitarian mine action operations, information management, quality management, task management, operational coordination, or related fields.
Minimum 3 - 5 years of relevant experience in humanitarian mine action, operations, information management, quality management, task management, field coordination, or related operational support.
Demonstrated experience in operational reporting, task tracking, documentation, field coordination, or information management.
Experience with LMAC / RMAC, national mine action authority reporting, task dossiers, completion documentation, or national coordination requirements is strongly desirable.
Experience with IMSMA, GIS, Survey123, Excel dashboards, task dossiers, mapping products, digital data tools, and completion documentation is strongly desirable.
Experience supporting QA/QC cycles, corrective-action tracking, training records, accreditation files, or audit preparation is desirable.
Experience in Lebanon or comparable conflict/post-conflict environments is highly desirable.
Experience working with EOD, BAC, clearance, NTS, EORE/CPP, or land release operations is strongly desirable.
EOD Level 2, clearance supervisor qualification, QA/QC qualification desired, or equivalent recognized technical qualification is strongly preferred, especially if the role is expected to include.