1- Tasks related to Communications Coordination
- Coordinates the ARC/ANECD Communication plan implementation under the supervision of the management team, through bi-weekly meetings with the line manager and monthly meetings with the management team, and a monthly milestones plan and report, in addition to the minutes of meetings and monthly communication narrative report.
- Coordinates with the different ARC/ANECD coordinators to communicate their projects. Weekly with Urjouha and ANECD coordinators and monthly with the MHPSS and Parenting program coordinators.
- The communications coordinator reports his/her meetings back to the line manager through the minutes of meeting reports.
- Covers the events related to ARC/ANECD projects using the developed guidelines.
- Covers the events where ARC & ANECD are being represented using the developed guidelines.
- Leads the communications committee that includes the graphic designer, ICT consultant, Audio-visual consultant, ANECD Assistant, and Senior Editor. The committee meets monthly. The communication coordinator reports to the line manager through Committee minutes of meetings, monthly meetings, and monthly communication reports.
- Ensures alignment between the communication action plan and M&E log frames by meeting the M&E coordinator every trimester, referring to the programs’ MEAL log frames, the milestone report, and the MEAL plan.
- Coordinates, plans, and supports planning for any events, workshops, conferences, and meetings following the communications guidelines.
- Develops the communication guidelines for events covering and related activities with a time span of 2 weeks for each guideline.
2- Tasks related to Internal ANECD Communication and Coordination
- Attends executive and annual meetings and reports back to the line manager by email with a deadline of 2 weeks after the meeting for reporting back.
- Liaises with the ANECD members through 2 ways of communication to document and disseminate news, publications, and events… and reports back to the line manager through bi-weekly meetings and the monthly communication narrative report.
- Proposes and carries out a plan to improve internal communication efficiency, quality, timeliness, and effectiveness with a time span of 6 months that includes proposing, carrying out, and assessing. The KPI is to reach 60 % of the members who communicate actively with the ANECD secretariat.
3- Tasks related to External Communication and Coordination
- Checks partners’ and stakeholders ’ communication channels every week. Reports back to the line manager through the communication platform and by email.
- Leads the regular newsletters and calls to action published by ARC/ANECD every month.
- Enhances the visibility of ARC/ANECD by managing social media posting every week, one ANECD newsletter, and one Urjouha newsletter every month.
- Ensures compliance with partners and external stakeholders by following dedicated communications protocols with the concerned stakeholders.
- Updates every three months the internal and external partners' mailing list.
- Covers external partnerships as directed by the global partnerships coordinator by announcing new partnerships to the public.
- Represents ANECD in the events when deputizing the management team and reports back by email, the milestones report, and the monthly communication narrative report with a time span of 2 weeks.
4- Tasks related to Organisational Communication Strategy
- Revises and updates existing communication strategies in accordance with the organization’s strategy updates every year.
- Develops any new needed communication strategy within a time span of three weeks.
- Develops a communications action plan every year in line with communication strategies and updates this action plan every 3 months.
- Develops guidelines, standards, and procedures for the organization’s communication across various channels and platforms, in addition to reviewing and updating promotional material within a time span of one week.
- Monitors and manages the different organizations’ websites: mawared.org, anecd.net, urjouha.net, nawara.info, and reports back to the line manager every three months.
- Assumes responsibility for the content and management of ARC/ANECD’s channels in collaboration with the relevant project coordinators and ensures effective social media presence in both Arabic and English through blogs, Instagram, Facebook, Twitter, and LinkedIn every week.
- Compiles and delivers high-quality communication materials (flyers, website content, publications, posters, banners, newsletters, etc.) effectively to key target groups in collaboration with the senior editor and the coordinators, following the material checklist timeline.
