Administration & HR

Coordinate the Foundation's day-to-day administrative activities and maintain its institutional and organizational records.
Coordinate staff administrative matters, including payroll information, timesheets, leave records, insurance and other HR-related documentation.
Liaise with the Foundation's lawyer and other professional advisers on legal, contractual, regulatory and administrative matters.
Ensure appropriate follow-up on administrative requirements and deadlines.
Serve as a point of contact for general inquiries and visitors, directing them to the appropriate staff or Board member as needed.
Provide regular administrative and operational updates to the Board.

Finance

Manage the Foundation's day-to-day financial administration and maintain accurate financial records.
Monitor expenditure against the approved annual budget and maintain appropriate cash-flow records.
Coordinate salaries, payments, invoices, petty cash and banking documentation.
Maintain appropriate financial records relating to grants and other sources of funding.
Prepare and organize financial documentation required for accounting, audit and reporting purposes.
Work closely with the Foundation's accountant and auditor and provide regular financial updates to the Board.

Office & Facilities

Oversee the day-to-day functioning of the Foundation's premises and ensure that the space is properly maintained and operational.
Coordinate with suppliers, contractors and service providers for the maintenance and proper functioning of the premises and its essential services.
Coordinate the administrative and logistical requirements of activities and events taking place at the Foundation.

General

Coordinate with AIF staff across the different areas of the Foundation's work to ensure the effective administration and operation of the organization.
Undertake other related administrative, financial and operational responsibilities as may reasonably be required.

Qualifications

Excellent written and spoken Arabic and English.
Strong organisational, communication and interpersonal skills.
Bachelor's degree or diploma in Business Administration, Finance, Accounting or a relevant field, or equivalent professional experience.
Relevant experience in office management, administration, finance and/or operations, preferably within a nonprofit, cultural or similar organization.
Good financial and numerical skills, including familiarity with accounting, budgeting and cash-flow management.
Proficiency in Excel and other relevant office software.
Ability to work independently, manage multiple priorities and coordinate effectively with colleagues and external parties.
Knowledge of photography and/or arts and culture is welcome but not required.

Finance and Office Manager