POSITION DESCRIPTION
This position is responsible for accounts receivable, treasury function, billing, account reconciliations, project setup, and analysis.
RESPONSIBILITIES
- Review and record all cash receipts, ensuring transactions are accurately recorded, properly coded, and supported by appropriate documentation
- Monitor Accounts Receivable (A/R) aging on a regular basis; investigate outstanding and aged balances and coordinate follow-up with clients and Country Offices to support timely collection and resolution
- Reconcile contributions and donations regularly to ensure all receipts are accurately and completely recorded in the accounting system
- Book wire transfers checks, recuring vouchers checks, and other applicable banking transactions in Deltek Costpoint accurately and timely
- Review and process travel expense reports for reimbursement, ensuring accuracy, appropriate coding, required approvals, and adequate supporting documentation
- Prepare and process customer and project billings in Deltek Costpoint, ensuring invoices are accurate, properly supported, and issued in accordance with applicable contract or agreement requirements
- Manage project setup in Deltek Costpoint in coordination with Contracts and Grants and other relevant departments
- Prepare monthly and quarterly financial reports and invoices
- Prepare monthly federal drawdowns sheet and process through PMS in accordance with applicable requirements and required approvals
- Support the monthly and year-end close processes, including preparing journal entries for recurring expenses, accruals, deferrals, and other assigned transactions
- Prepare monthly student tax calculations and related accounting entries and supporting documentation for yearly filling
- Assist with the preparation of the annual Foreign Bank and Financial Accounts Report (FBAR) and related supporting schedules
- Support accurate and consistent revenue recognition
- Maintain account and organization linkages in Deltek Costpoint
- Maintain appropriate accounting procedures, documentation, and internal controls for assigned functions
- Perform monthly and quarterly account reconciliations; research and resolve discrepancies and reconciling items in a timely manner
- Assist with monthly and year-end audit activities
- Identify opportunities to automate and streamline accounting processes to improve efficiency, strengthen internal controls, and enhance data accuracy
- Maintain written procedures and process documentation for assigned accounting functions
- Provide support to the Accounts Payable function and other Finance activities as needed
- Organize, scan, archive, and maintain accounting records and supporting documentation in accordance with established document retention requirements
- Perform other duties as assigned
QUALIFICATIONS AND SKILLS
Required
- Bachelor’s degree in accounting and a minimum of 2 years in an Accounts Receivable capacity/treasury, or equivalent experience
- Demonstrated proficiency in Microsoft Excel
- Understanding of non-profits relative to FASB and GAAP rules
- Demonstrated analytical skills
- A solid understanding of accounting principles
- Demonstrated ability to be proactive and resourceful in a team environment
- Excellent problem-solving abilities
Preferred
- 2 years’ experience using Deltek Costpoint software or other accounting software
WORK ENVIRONMENT
The incumbent in this position will work in a professional environment and will utilize the following equipment when working from the remote home office in the MENA Region from a country where Amideast has current operations and legal status.
- Computer (laptop or desktop)
- Printer/Photocopier/Scanner/Fax
- Telephone
The physical demands and work environment that have been described are representative of those an employee encounters while performing the essential functions of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions in accordance with local law.
This position description is an overview of the major functions and requirements of this position. This document is not intended to be an exhaustive list encompassing every duty and requirement of the position; the Employee’s Manager may assign other duties as related or as otherwise deemed appropriate and necessary within the general scope, without the need for additional compensation.
Positions that involve interaction with children will be required to read, acknowledge, and comply with and attend special training in accordance with the Child Protection and Safeguarding policy. All Amideast representatives must comply with the Code of Conduct and all applicable organizational policies which include but are not limited to, Anti-Human Trafficking and Prevention of Sexual Exploitation and Abuse.
