Action against Hunger is an international non-governmental, private, apolitical, non-religious and non-profit organization created in 1979. Its goal is to combat hunger and dangerous situations that threaten men, women and children. Currently 500 expats and more than 5,000 employees are working for Action against Hunger in more than forty-six countries working in projects concerning four areas of focus: nutrition, health, food security and water and sanitation.
In Lebanon, the Syrian crisis continues to generate political, social and economic pressure due to the war in Lebanon and keeps more than 1.5 million refugees in a situation of increasing vulnerability. In this environment of political, economic and social uncertainty, our teams have maintained their high levels of humanitarian response and aid to Lebanon. Likewise, our interventions have been maintained in the Bekaa and northern areas, as well as in the south of the country, with a special focus on working in partnership or in consortium with other organizations and on institutional strengthening of the relationship with both donors. institutional, such as with local authorities and entities.
The Grants & Partnerships Officer reports to the Grants Manager. The Officer supports the management of the Mission's grant portfolio throughout the project cycle, from proposal development to reporting and close-out, ensuring compliance with donor regulations and Action Against Hunger's internal procedures. The Officer leads on reporting for the Mission's large portfolio of UN-funded contracts, including OCHA-managed pooled funds and UNICEF, and supports proposal development through coordination and the collection of inputs from relevant teams.
The Officer also supports the Mission's work with local and national partners, including mapping local and national organisations, maintaining partner records, and supporting partner assessments, agreements and follow-up.
The Officer maintains grant files, trackers and records, including ACF’s GESPRA system, and stays up to date on donor requirements. The role works closely with programme, MEAL, finance and support teams, and includes regular travel to field bases to engage with staff and understand implementation, so that reporting is accurate and well informed. It requires strong organisation and attention to detail to ensure deliverables are produced on time and to a high standard.
Objective 1: Coordinate the production and submission of quality and timely donor reports
- Lead the preparation and submission of reports for all UN-funded projects, including OCHA pooled fund reports, on the relevant donor platforms.
- Collect inputs from programme, MEAL and finance teams, and review, edit and compile draft narrative reports in line with donor requirements ahead of validation.
- Check consistency between narrative and financial reports, and between reported results and means of verification.
- Maintain an up-to-date reporting calendar and share it regularly with relevant staff so that reports are anticipated.
- Support preparation for donor monitoring, including UN programmatic visits and spot checks and OCHA pooled fund monitoring and audit requirements.
- Follow up on submitted reports with donors or HQ and coordinate responses to donor feedback.
Objective 2: Support and coordinate the preparation and submission of quality and timely proposals and concept notes, in line with donor guidelines and Action Against Hunger's validation processes
- Under the supervision of the Grants Manager, support proposal and concept note development by coordinating timelines and sourcing and consolidating inputs (narratives, logframes, budgets and required annexes) from technical, MEAL, finance and support teams.
- Prepare and support the submission proposals, revisions and allocation applications for UN-funded projects, in particular OCHA-managed pooled funds and UNICEF, on the relevant online platforms and in line with each fund’s guidelines and deadlines.
- Support proposal inputs to check they follow donor templates, frameworks and language, align with Action Against Hunger's Lebanon strategy, and integrate gender, protection and accountability considerations, flagging gaps to the Grants Manager.
Objective 3: Support grant management, donor compliance and donor intelligence
- Ensure grant files are complete and kept up to date on internal systems, including GESPRA, at least on a weekly basis.
- Develop donor compliance summary sheets for the main donors, with particular attention to UN agencies, and inform programme and support teams of any changes to donor rules.
- Support kick-off and close-out meetings for relevant grants, and prepare grant briefings for programme teams.
- Follow up with programme teams on implementation against workplans, flag where issues may arise, such as amendments, extensions or revisions, and support the preparation of related requests.
- Travel regularly to field bases to engage with programme staff, understand implementation progress and challenges, and strengthen the quality and accuracy of reporting.
- Ensure donor visibility requirements are met and documented.
- Act as a day-to-day contact for UN agency focal points on grant management and reporting matters, under the guidance of the Grants Manager.
- Track funding opportunities, including pooled fund allocations and UNICEF calls, and support donor mapping and intelligence as requested.
Objective 4: Support partnerships with local and national organisations
- Map local and national organisations (NGOs, CBOs and other civil society actors) by sector, geographic coverage and capacity, and maintain an up-to-date partner database.
- Support engagement with current and potential partners, including meetings, information sharing and follow-up, under the guidance of the Grants Manager.
- Support partner due diligence and organisational capacity assessments as per Action Against Hunger policies, including compiling and filing the required documentation.
- Support the drafting of partner agreements and MoUs and their annexes, and track signature and follow-up.
- Track partner reporting and compliance deliverables and consolidate partner inputs into Action Against Hunger reports.
- Help identify partner capacity-strengthening needs and partnership opportunities in new proposals.
Objective 5 : Security
- Respect the security rules specified in the mission and base security plan, see to it that the team under his/her responsibility complies with the security plan and perform the security management tasks that can be assigned in its protocols.
- Communicate to the security managers of the working location any security related information or noncompliance with the security plan
Objective 6: Support humanitarian activities of Action Against Hunger
- Support the emergency interventions of the organization as per the employee’s abilities.
- Support any activity that helps reaching our humanitarian goals, as per the employee’s abilities.
Objective 7: Gender & Safeguarding (cross-cutting)
- Promote and respect ACF safeguarding policy.
- Promote gender equality within the humanitarian and/or development work
- Promote safe and equitable environments, through knowledge and application of the protocol against harassment and gender policy.
Key activities in your role will include
- Lead the coordination, preparation, review, and timely submission of high-quality donor reports, particularly for UN-funded projects and pooled funds.
- Support the development and submission of donor proposals, concept notes, and grant applications by coordinating inputs from technical, MEAL, finance, and support teams.
- Ensure grant management compliance through maintaining grant files, tracking deadlines, supporting donor requirements, and monitoring project implementation
- Build and maintain relationships with donors, UN agencies, and local partners, serving as a focal point for grant management and reporting matters.
- Support partnership development by conducting partner mapping, due diligence, capacity assessments, agreement management, and partner compliance follow-up.
Do you meet the profile required criteria?
- Bachelor’s degree in International Development, Social Sciences, Political Science, Economics, or a related field; Master’s degree is an asset.
- Minimum 2 years of experience in grants management, donor reporting, proposal development, or a similar role within the humanitarian or development sector.
- Strong knowledge of donor regulations, compliance requirements, project cycle management, and preferably UN donors such as OCHA-managed pooled funds and UNICEF.
- Excellent English writing and communication skills, with proven ability to develop donor reports, proposals, and external correspondence.
- Strong organizational, planning, and coordination skills, with proficiency in Microsoft Office applications (Word, Excel, and PowerPoint) and the ability to manage multiple deadlines.
Action against Hunger is committed to preventing any type of unwanted behaviour at work such as but not limited to sexual harassment, sexual exploitation and abuse, lack of integrity and/or financial misconduct; We expects all staff and volunteers to share this commitment through endorsing our code of conduct and other related policies and only those who share our values and code of conduct will be recruited to work for us.
