Coldwell Banker UAE is looking for a highly organized and detail-oriented Sales Coordinator to support our Sales and Operations teams.
The ideal candidate should have hands-on experience in Dubai real estate brokerage operations, with strong knowledge of Salesforce/CRM, property listings, real estate portals, Trakheesi, documentation, and sales coordination.
Key Responsibilities
- Provide daily operational and administrative support to the Sales team.
- Manage and maintain accurate information within Salesforce/CRM.
- Update agent, client, property, listing, and sales-related information in Salesforce.
- Assist with creating, updating, and managing property listings.
- Coordinate listings across relevant UAE real estate portals.
- Ensure property information, pricing, descriptions, photographs, and listing details are accurate and updated.
- Assist with Trakheesi requirements, permits, and related documentation.
- Prepare, organize, and maintain sales and property-related documentation.
- Coordinate with Real Estate Consultants and Sales Managers regarding listings, documents, and operational requirements.
- Follow up with agents regarding missing or pending documents and information.
- Prepare sales and operational reports when required.
- Maintain accurate records and ensure Salesforce data is complete and up to date.
- Support the Sales team with day-to-day operational requirements.
- Coordinate with internal departments and external service providers when required.
- Assist with transaction and deal-related administrative processes.
- Monitor pending operational tasks and ensure timely completion.
- Perform other sales operations and coordination duties as assigned.
Requirements
- Previous experience in Dubai real estate brokerage is strongly preferred.
- Hands-on experience with Salesforce or a similar CRM system.
- Good understanding of UAE real estate portals and property listings.
- Knowledge of Trakheesi and Dubai real estate documentation.
- Previous experience in sales coordination, real estate operations, or brokerage administration.
- Strong knowledge of Microsoft 365, particularly Excel and Outlook.
- Excellent coordination and organizational skills.
- Strong attention to detail and accuracy.
- Ability to manage multiple tasks and deadlines in a fast-paced sales environment.
- Strong communication and follow-up skills.
- Must currently be based in the UAE.
Ideal Candidate
We are looking for someone who understands the day-to-day operations of a Dubai real estate brokerage, rather than someone with only general administrative or reception experience.
The ideal candidate should be comfortable working with:
Salesforce / CRM → Property Listings → Real Estate Portals → Trakheesi → Documentation → Sales Operations → Reporting
Experience directly supporting Real Estate Consultants and Sales Managers will be highly advantageous.
