Job Summary:
We are looking for a highly organized, reliable, and proactive Executive, Administrative Manager to oversee and streamline our day-to-day internal operations. This role goes beyond traditional administration, combining administrative leadership, HR management, and financial oversight at a managerial level.
The ideal candidate is someone who can bring structure, improve processes, and actively participate in operational and financial decision-making, ensuring the company runs efficiently across all internal functions.
Key Responsibilities:
- Oversee administrative operations and ensure tasks are completed accurately and on time
- Manage and supervise administrative staff, with a strong focus on follow-up and accountability
- Track ongoing tasks, deadlines, and deliverables to ensure consistent execution
- Handle company records and ensure all documentation is up to date and easily accessible
- Support HR functions including onboarding, employee records, attendance tracking, and policy follow-up
- Actively follow up with team members and departments to ensure tasks are completed
- Serve as a central coordination point for administrative matters
- Oversee financial operations from a managerial perspective, including budgeting, expense monitoring, and cost control
- Support financial planning and provide input on financial decisions to optimize operational efficiency and resource allocation
- Participate in key operational and administrative decision-making processes alongside management
Requirements:
- Strong organizational skills with a proven ability to manage multiple tasks at once
- Self-motivated and able to take initiative without needing constant direction
- Excellent follow-up skills with a habit of tracking and closing tasks
- Experience managing or supervising a team
- Clear communication skills and a practical, problem-solving mindset
- Ability to handle confidential information responsibly
- Good understanding of business financial concepts (budgeting, cost control, financial planning)
- Strong sense of ownership and ability to make and support decisions
Qualifications:
- Bachelor’s degree in Business Administration, Management, HR, or a related field
- 3 to 5 years of experience in administrative, operations, or office management roles
- Previous supervisory or managerial experience preferred
- Proficiency in Microsoft Office and similar tools
- Experience with ERP systems.
Work Environment:
- Full-time position
- Office-based
